Executive Assistant to Recruiting Manager

THE IDEAL CANDIDATE:

• Enjoys and has the ability to communicate and coordinate via email with a lot of people at once
• Enjoys organizing, keeping spreadsheets, and making sure everything is running smoothly daily
• Enjoys working with a small team and a single direct point of contact
• Is very responsive and available during working hours
• Has previous experience with operations and managing team
• Is a quick start who quickly turns tasks around and takes action; knows how to be persistent and resourceful to solve problems, remove roadblocks and get things done
• Exhibits strong professionalism – demonstrated poise, tact, and diplomacy when dealing with the Recruiting Manager, other leaders and members of the team
• Must be able to work independently and excel in a deadline-driven environment that involves multiple, simultaneous projects
• Strong skills in analyzing information, formulating logical and objective conclusions and making effective recommendations.
• Superior organization skills and dedication to completing projects in a timely manner.
• Has a genuine passion for supporting others.

JOB RESPONSIBILITIES:

• Read emails and prepare outgoing mail or correspondence for clients and recruiting job candidates.
• Updating and tracking spreadsheets and candidate files though the recruiting process.
• Reading resumes and cover letters based on the checklist we provide to filter out ideal job candidates.
• Attend meetings in place of the Recruiting Manager, when requested, to identify action items, deliverables, and follow-ups
• Maintain the Recruiting Manager’s calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones.
• Understand the Recruiting Manager’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
• Partner closely with the Recruiting Manager and Operations Team to coordinate needs across the organization.
• Collaborate on internal operations and HR projects as the company scales
• Database management – implement and keep track of documentation and filing processes
• Drafting internal and external communications
• Provide support with financial tasks and reporting
• Take ownership of additional duties and special projects, as needed
• Experience and Skills Required:
• 4+ years of experience as an Executive Assistant for the C-Suite.
• Demonstrate a solid typing WPM (ideally 55 wpm+)
• Excellent English skills, and able to communicate well both verbally and in writing
• Experience with remote team tools like Time Doctor, Slack, Asana / Trello / Favro, Google Suite, LastPass, Skype and Zoom

=======================================================================

Tech Requirements:
Computer – at least i5 or equivalent with 8gb RAM
Internet Speed – At least 50 MBPS Download speed

Work core hours are from Ideally 11am – 7pm CST Mon – Fri but we can adjust +/- 1 hours
This is for a full time position.
Salary Range: P40,000-60,000 DOE

========================================================================

APPLICATION INSTRUCTION:

1. Please send an email to Click to view with the Subject: “I am Interested in E5A :: Executive Assistant to Recruiting Manager”

2. In the body of the email, the first sentence should be: I am Interested in E5A :: Executive Assistant to Recruiting Manager

3. Then, please share a couple of paragraphs describing why you’d be good for this position, and

4. Please share the link to your resume and portfolio (don’t skip this step or we will not accept your application!).

5. Please also include your mobile phone number (we like to text). Thank you!