Executive Assistant to the CEO

Salt Light Records is a dynamic and innovative record label based in Hawaii dedicated to discovering and nurturing exceptional musical talent. With a passion for creating impactful and meaningful music, we strive to inspire, uplift, and entertain audiences worldwide. We are seeking a highly organized and motivated Executive Assistant to support the CEO in driving the company’s vision forward.

Job Type: Full-time
Work schedule: 7am-4pm HST

Job Description:

As the Executive Assistant to the CEO of Salt Light Records, you will play a pivotal role in ensuring the smooth operation of the company. You will be the right-hand person to the CEO, providing comprehensive administrative and organizational support to facilitate his day-to-day activities. Your responsibilities will include, but are not limited to:

1. Artist Coordination: Act as a liaison between the CEO and artists, ensuring clear communication,
timely responses, and seamless collaboration. Coordinate artist meetings, studio sessions, and
promotional events, providing necessary support to enhance artist experiences.
2. Calendar Management: Manage the CEO’s schedule, including artist meetings, recording
sessions, and performances, ensuring efficient time management and coordination.
3. Travel Coordination: Arrange travel logistics for both the CEO and artists, including flight
bookings, accommodations, and transportation, ensuring smooth travel experiences.
4. Communication: Draft, proofread, and edit correspondence, emails, and contracts related to
artist engagements. Maintain clear communication channels to address artists’ inquiries and
requests promptly.
5. Meeting Facilitation: Prepare agendas, collate necessary documents, and facilitate meetings
between the CEO, artists, and other stakeholders. Document meeting minutes and follow up on
action items.
6. Confidentiality: Handle sensitive and confidential information related to artists and business
operations with utmost discretion and professionalism.
7. Special Projects: Assist the CEO in various special projects related to artist development, event
planning, and promotional activities, demonstrating a proactive approach to supporting our
creative endeavors.
8. Ad Hoc Tasks: Handle ad hoc tasks related to the role as EA with efficiency.

To apply, please send a link to your resume or portfolio and a short video introduction explaining why you are the ideal candidate for this position.

We appreciate all applicants’ interest, but only those selected for an interview will be contacted.