Executive Assistant to the CEO

**Primary Responsibilities:**
1. **Email Management:** Act as the primary filter for the CEO’s inbox, ensuring efficient organization and response.
2. **Daily Strategic Meetings:** Lead daily briefings to discuss workload, projects, and business priorities.
3. **Project Management:** Oversee and delegate projects, ensuring effective execution and follow-up.
4. **Team Coordination:** Attend key meetings, facilitating communication and collaboration among departments.
5. **Operational Liaison:** Engage with department heads to monitor and track project progress, solving bottlenecks to enhance overall efficiency.
6. **Software and System Research:** Expertly compare, evaluate, and recommend software and system solutions to optimize business operations.
7. **Generative AI Proficiency:** Utilize and leverage tools like ChatGPT for various tasks, demonstrating a strong understanding of generative AI capabilities.
8. **Resourcefulness and Initiative:** Independently find and implement solutions, demonstrating proactivity and problem-solving skills.
9. **Sales and CRM Assistance:** Support the CEO in sales tasks, effectively utilizing CRM tools.

**Qualifications:**
– Exceptional organizational and analytical skills.
– Advanced skills in software and systems research, with the ability to make informed recommendations.
– Proficient in generative AI tools like ChatGPT, with practical experience in their application.
– Strong communication skills and ability to work autonomously.
– Business operations and sales knowledge, particularly in CRM systems.
– Previous experience in a similar executive support role preferred.

### Post-Hiring Role Evolution

**Expectations:**
1. **Operational Efficiency:** Significantly reduce the CEO’s administrative burden, enabling a focus on strategic growth.
2. **Autonomous Problem-Solving:** Independently address challenges, presenting well-researched solutions.
3. **Enhanced Inter-Departmental Dynamics:** Effectively facilitate communication and collaboration across teams.
4. **Technological Advancements:** Continuously seek and integrate advanced software solutions and AI tools to improve business processes.
5. **Sales Strategy Support:** Actively contribute to the enhancement of the sales strategy, leveraging expertise in CRM and AI tools.

Part-time to Full time depending on the work load.

**Performance Metrics:**
– Measurable reduction in administrative tasks handled by the CEO.
– Successful implementation and adoption of new software and AI tools.
– Improved efficiency and communication across departments.
– Positive impact on sales and CRM strategies.