Executive Assistant to the CEO

Executive Assistant Job Description:

Who We Are

Think Different. Build Different. DCLA is a real estate development company with hundreds of projects under our belt throughout Southern California. We’ve been able to achieve this while maintaining a clearly defined set of values and principles. We focus on building a portfolio by developing, designing, and constructing residential multi-family. We have also expanded our services to now provide planning, design, and construction services to the public thus creating more opportunities within our team. Some of our core values include Communication, Relationships, Creativity, and Predictability.

Overview
We are seeking an experienced, organized and detail-oriented Executive Assistant. The ideal candidate is an excellent communicator, problem solver, proactive, resourceful, and capable of managing multiple tasks with minimal supervision. As an Executive Assistant, you will be instrumental in facilitating the Executive’s peak performance by serving as their facilitator.

Responsibilities:
Manage and prioritize incoming communication, including emails, phone calls, and other correspondence
Coordinate and maintain the Executive’s calendars, scheduling appointments, meetings, and travel arrangements
Maintain a detailed to-do list of tasks assigned. Organize tasks based on deadlines and importance to ensure timely completion.

Prepare and edit documents, presentations, and reports for Executive to review
Anticipate needs and proactively identify opportunities to streamline processes and improve efficiency
Act as a liaison for Executive, maintaining professional and courteous communication at all times
Handle sensitive and confidential information with discretion and confidentiality
Conduct research and gather information as needed to support Executive’s decision-making

Requirements:
3 years of Executive Assistant experience preferred
Ability to work independently as well as part of a collaborative team
Proven experience as an executive assistant or similar role, preferably in a fast-paced environment
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively
Strong communication skills, both written and verbal, with a professional and friendly demeanor

Applicants are expected to have a high level of spoken English clarity to effectively interact with our clients in the U.S.
Proficiency in Gmail, Google Drive and Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software
Ability to maintain confidentiality and handle sensitive information with discretion
Detail-oriented with a high level of accuracy and thoroughness in work
Flexibility and adaptability to changing priorities and deadlines
Positive attitude, proactive mindset, and willingness to take initiative

Work Hours:
9AM – 5PM Pacific standard time
Full or part time positions approximately 20-40 hours per week
Must be flexible on weekends

Benefits:
Professional and personal development and career growth opportunities
Dynamic and inclusive company culture with a focus on work-life balance
As an integral member of our team, the Executive Assistant should embody and uphold the following values:
Professionalism: Demonstrates integrity, reliability, and discretion in all interactions.
Excellence: Delivering high-quality work with attention to detail and accuracy.
Adaptability: Embraces change and remains flexible.
Collaboration: Works effectively with colleagues at all levels.
Initiative: Takes proactive steps to anticipate needs, solve problems, and identify opportunities for improvement, demonstrating a willingness to go above and beyond expectations.
Communication: Communicates clearly, concisely, and respectfully..
Organization: Managing time and prioritizing tasks and responsibilities to meet deadlines and achieve objectives.
Confidentiality: Handles sensitive information with discretion and confidentiality, and respecting privacy at all times.
Growth Mindset: Seeks opportunities for personal and professional growth.

These core values serve as guiding principles for our team members. This is to promote a culture of excellence, integrity, and collaboration. We believe that by incorporating these values, our Executive Assistant will contribute to the overall success and positive impact of our organization.

If you are a motivated and enthusiastic individual looking to make a meaningful impact in a growing company, we encourage you to apply for the Executive Assistant position.