Executive Assistant to the CEO

Role Overview:
The Executive Assistant will provide comprehensive support to the CEO, ensuring organisational efficiency by facilitating seamless operations and communications. This role is pivotal in enhancing the CEO’s effectiveness by providing information management support and representing the executive to others.

Key Responsibilities:

1. Calendar & Meeting Management: Organize and maintain the CEO’s calendar, schedule appointments, and ensure the CEO is well-prepared for meetings. Participate in team meetings and workshops, especially with teams based throughout Australia, to take minutes and plan actions and outcomes.
2. Communication Management: Handle incoming and outgoing communication with high-level written, oral, and interpersonal skills. This includes Emails, Phone communication and Social Media.
3. Document Preparation: Draft, edit, format, and present documents, presentations, and reports. This includes creating PowerPoints and other documentation.
4. Travel & Event Coordination: Organize travel itineraries and coordinate internal and external events, including team events, external off-sites, and venue arrangements.
5. Office Management: Manage the office environment, liaise with contractors and suppliers, handle catering, and ensure the workspace is organized.
6. Project Management: Assist in or lead special projects, including the development and management of company projects for continual growth.
7. Expense Reporting & Financial Management: Track and reconcile monthly expenses, ensuring timely submissions and approvals.
8. Confidentiality & Integrity: Handle sensitive information with the highest degree of integrity and professionalism.
9. Ad Hoc Responsibilities: Handle various EA responsibilities as required, displaying initiative and the ability to work autonomously.

Qualifications & Experience:

1. Experience: At least 3+ years of experience supporting a CEO or executive.
2. Education: Degree, Diploma, or similar qualification in Business Administration.
3. Tech-Savvy: Proficient in various software technologies, especially Microsoft Office, with a quick learning curve.
4. Detail-Oriented: Rigorous attention to detail, including exceptional grammar and spelling skills.
5. Decision-Making & Assertiveness: Decisive, politely assertive, and able to take direct feedback.
6. Adaptability: Highly adaptable, with a knack for handling dynamic situations in a fast-paced environment.
7. Professionalism: Exceptional judgment, integrity, and professionalism.
8. Time Management: High-level time management skills with the ability to manage ever-changing priorities.
9. Personal Development: Values both personal and professional development.

Personal Attributes:

1. Proactive & Self-Motivated: Ability to work autonomously with minimal errors.
2. Team Player: Positive attitude with a focus on collaboration.
3. Resourcefulness: Ability to think outside the box and overcome challenges.
4. Entrepreneurial Spirit: Open to embracing the entrepreneurial lifestyle and working in a fast-paced environment.