Executive Assistant to the CEO

Our growing company is in need of the Executive Assistant to the CEO who is responsible for providing comprehensive support to the CEO and the Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities include but not limited to:

• Completes a broad variety of administrative tasks for the President & CEO including: managing
an extremely active calendar of appointments; completing expense reports;
composing and preparing correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
meetings.
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides
“gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time
and office.
• Communicates directly, and on behalf of the CEO and the executive team.
donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
President, including those of a sensitive or confidential nature. Determines appropriate course of
action, referral, or response.
• Provides a bridge for smooth communication between the CEO’s office and internal
departments; demonstrating leadership to maintain credibility, trust and support with senior
management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming
commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a
sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and
manages a variety of special projects for the President, some of which may have organizational
impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the
CEO’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on
projects to successful completion, often with deadline pressures.