Always dreamed about joining a tech start-up? Here’s your opportunity to get in from the very beginning.
Lake is an online vacation rental platform for lakefront vacation properties, boat rentals, and bookings for tours led by local guides.
About the Executive Assistant Position:
The Executive Assistant’s role is to assist our executive team with a variety of clerical and administrative duties. The Executive Assistant is also responsible for organizing and coordinating day-to-day operations at the company, ensuring everything runs effectively and efficiently. As Executive Assistant, you work with and report directly to the Chief Executive Officer.
Responsibilities to Suppor the CEO:
• Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of meetings; composing and preparing correspondence that is sometimes confidential
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Communicates directly and on behalf of the CEO, with prospects, customers, partners, and vendors
• Prepares presentations or formats submitted presentations to ensure meetings topics and information is presented in a consistent and easy-to-read format.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Meets daily with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Executive Assistant Requirements:
• 3+ years’ experience working in a virtual assistant or executive assistant position
• Excellent knowledge of project management, especially in
• Strong data entry and numeric skills by working with Google Sheets
• Graphic design skills for presentations, ads and social media posts
• Accuracy, reliability, and attention to detail
• Fluent in English both written and spoken
Technology:
• Website: WordPress
• Communication: Slack, Gmail
• Calendar: Google Calendar
• Documentation: Google Docs, Notion
• Project Management: Notion, Trello
• Graphic Design: Canva
• Customer Relationship Management: Salesforce
• Expense Management: Dext
Projects:
• Migration of standard operating procedures from a variety of sources into Notion
• Migration of product documentation from Figma files into Notion
• Publishing of articles into the Knowledgebase managed in WordPress
• Messaging prospective customers via email
• Publishing content on social media
• Sending all expenses and receipts to Dext
Education Requirements
• Degree in Communications, Business Administration or Business Management
APPLY FOR THIS JOB:
Company:
Name: David Ciccarelli
Email: