Executive Assistant to the CEO

Our Client is an end-to-end Amazon management solution that works with brands who want to sell on Amazon. Their proprietary tools and team of experts help brands maximize their Amazon presence by creating long-term partnerships. They manage the eCommerce process from start to finish and add value each step of the way.

Define the Role:

As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth functioning of our executive office. You will be responsible for managing the CEO’s schedule, coordinating meetings and travel, handling confidential information, and assisting with various administrative tasks. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities effectively.

Must Have’s

–Bachelor’s degree or equivalent work experience preferred.
–Proven experience as an executive assistant or similar role supporting senior executives.
–Exceptional organizational and time management skills.
–Strong communication and interpersonal abilities.
–Proficient in Microsoft Office Suite and other relevant software.
–Discretion and trustworthiness when handling confidential information.
–Ability to work independently and make sound decisions.
–Flexibility and adaptability to changing priorities.
–Excellent problem-solving skills and attention to detail.
–Fun & Good sense of humor
–Reliable, Honest and open
–Communicative
–Caring
–Innovative
–Growth mindset
–Passion for adding value
–Process-oriented

Bonus Points for:

–Knows how to build workflows
–Traction Speaker

Key Responsibilities:

Calendar Management:
–Efficiently manage the CEO’s schedule, including scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.

Travel Coordination:
–Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare itineraries and ensure all travel arrangements run smoothly.

Communication:
–Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle and prioritize emails, phone calls, and other communications.

Document Management:
–Create, edit, and proofread documents, reports, and presentations. Maintain and organize electronic and paper files.

Meeting Support:
–Prepare agendas, materials, and presentations for meetings. Attend meetings, take minutes, and follow up on action items.

Confidentiality:
–Handle sensitive and confidential information with the utmost discretion and professionalism.

Expense Management:
–Track and reconcile expense reports, ensuring accuracy and compliance with company policies.

Special Projects:
–Assist with ad-hoc projects and initiatives as the CEO directs. Conduct research, compile data, and provide recommendations as needed.

Office Organization:
–Maintain a well-organized and efficient office environment. Order supplies and manage office equipment and vendors.