Executive Assistant to the CEO – Must have accounting experience

**To apply, kindly submit your resume and portfolio in English. Please note that any other format will not be considered.**

Who We Are:

Kajae is a premium staff augmentation company, connecting top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

Who We Are Looking For:

We are seeking a well-organized professional with a direct communication style to join our team as an Executive Assistant. This pivotal role requires a self-starter who can communicate effectively and possesses strong writing skills. The Executive Assistant will be listed prominently on our website and should be prepared to attend meetings held in the Eastern Time zone.

What You’ll Do:

* Meeting scheduling, agenda setting, and note-taking
* Assistance with travel bookings, conference planning, and related tasks
* Event planning, coordination, and management
* Email correspondence, including triage, response, and organization, with access to the employer’s email
* Client communication and vendor management
* Document editing, basic research, and reporting
* File management using tools like Google Drive, contracts, etc.
* HR support, including preparing position announcements, interview scheduling, and onboarding assistance
* Updating and maintaining Our Directory and Web content.

Requirements

* Proven experience as an Executive Assistant or in a similar role
* Ability to work independently and be a self-starter
* Proficient in document editing, basic research, and database management
* Familiarity with file management systems such as Google Drive
* Experience in HR support tasks, including onboarding and interview scheduling
* Effective time management and multitasking abilities
*Flexibility to attend meetings held in the Eastern Time zone
* Strong writing skills for various communication needs
* Comfortable handling client communication and vendor relationships
* XERO or Quickbooks experience (not required, but desired)
* Hubspot experience (not required, but desired)
* Book travel arrangements

Benefits
• Competitive salary. Receive your pay in USD! 100% fully remote work setup. Work from home or work from anywhere in the world— forever! Eliminate the hassles of commuting and be around family more without missing out on life’s biggest moments.

• Healthy work-life balance. There’s nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.

• Health Insurance. Covered after the third month of contract.

• Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.

• Referral Bonuses. Earn up to $100 USD for every successful candidate you refer (because you’ll want to tell your friends!)

• Fun virtual events. We have monthly virtual events where everyone gets together, play fun games, celebrate special holidays, with many opportunities to win cash and exciting prizes.

• Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!

• We have a tribe! Get the chance to engage with the whole team on our team’s social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!

• Continuing Education. 100% free courses offered through our university partners in the US in order to earn academic credits for Master’s or Graduate Degree programs.

• All-Expense Paid Summits. Earn your way to our annual Kajae Summit as a reward for your outstanding performance and tenure. The last two summits were held at Palawan, Philippines and Cusco, Peru (we saw Machu Picchu together!).

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