Job Title: Executive Assistant & Training Coordinator
Location: Remote
Role Purpose:
Join our dynamic team as the Executive Assistant & Training Coordinator, where you’ll play a pivotal role in facilitating seamless communication with trainers and managing various tasks related to trainer support. Your dedication to providing exceptional assistance to the VP of Operations will be crucial in maintaining our organization’s efficiency and achieving overall success.
Key Responsibilities:
Dashboarding & Reporting at Executive Level
– Oversee and manage email communication.
– Collaborate with team leaders to compile weekly data and insights for executive review.
– Support VP Operations with internal and external communication and correspondence as needed.
– Assist with other duties to support the VP Operations portfolio.
Training Coordination:
– Monitor and manage trainer requests and communications, ensuring timely follow-up.
– Facilitate effective communication within the training team.
– Maintain regular communication channels for trainers through newsletters, podcasts, and meetings.
– Guide the onboarding process for new trainers, ensuring a smooth integration.
– Organize and execute events for trainers, both virtual and in-person.
– Manage coordination of trainer birthdays and recognitions.
– Participate in other executive special projects as assigned.
Requirements:
– Proven experience in administrative support roles, preferably in a training or executive environment.
– Responsive and good at anticipating communications needs.
– Ability to understand multiple stakeholders’ perspectives and adjust messaging and approach accordingly.
– Ability to multitask and prioritize tasks effectively.
– Strong attention to detail and problem-solving skills.
– Bachelor’s degree in business administration or related field preferred.
Nice to have:
– Experience with learning and development and/or working with trainers or consultants
If you’re passionate about supporting the success of a dynamic team and thrive in a fast-paced environment, we’d love to hear from you!
To Apply:
Please submit your resume and a cover letter highlighting your relevant experience and why you’re the ideal candidate for this role and send your resume at
APPLY FOR THIS JOB:
Company: AlphaHire/Blue Ocean Recruitment
Name: HR Team
Email: