Executive Assistant – Travel Coordination, Calendar Management, Communication

I am seeking a part time executive assistant to help with a variety of tasks to help me manage my life as a travel physician and business owner.

Requirements:

– Excellent English speaking and writing skills
– Very good internet connection and speed (must live in an area without frequent outages)
– A computer capable of handling basic internet tasks
– A phone capable of making US-based calls

Tasks needed:

– Communicating with physician staffing agencies via email and phone
– Screening job offer emails
– Completing applications
– Building travel itineraries
– Communicating with hotels and airlines about preferences
– Arranging meetings
– Communication with accountants
– Planning entertainment events
– Purchasing gifts
– Managing basic finances using YNAB (we will teach you this)
– Scheduling personal appointments
– Conducting internet research
– Using ChatGPT

Pay:

$175 per month for minimum of 10 hours per week. If more hours are needed, we will increase at rate of $4.375 per hour.

Perks:

– You can work on your own schedule and do not have to work at any specific time. It may be beneficial to allot an 8PM – 12AM window to properly communicate with US-based companies.
– You can work as much as you want. You will receive a salary with opportunities to work more hours if you desire.
– Flexible vacation and time off whenever you need.
– Opportunity for bonuses, raises, and growth opportunities.

About Me:

I am a travel doctor who works in the hospital. I take a contract with a hospital, travel there for a week or more, and then travel back home. I also operate multiple businesses on the side with multiple employees. I have been working with VA’s in the Philippines for 2 years and currently have 3 full-time VA’s working for me who you can meet before joining my team. Since my job requires so much travel while trying to run multiple businesses, I am in need of an assistant to help me manage my life. I need help coordinating travel for my doctor work as well as helping me with things back home such as planning a date night with my wife, organizing my personal finances, and scheduling appointments.

To Apply for the Job:

1. Send me a message and change the subject to “I want to work for you Dr. Corey Helton” This will help reduce SPAM applications.

2. At the top of your message, write a few sentences about why you would like this position and why you are a good fit. Do not use ChatGPT to write this. I am good at recognizing AI.

3. Write a few sentences about your experience as an executive assistant if you have any. Have you had to coordinate flights before? Can you make phone calls to the US? Can you handle strict privacy?

4. Under that, please list the following and include the numbers so that it is easy to read:
– 1. Your Instagram profile if you have one
– 2. Your Twitter account if you have one
– 3. Any resume, personal website, or other information about yourself that you would like to share

Please make sure to follow the steps above carefully. This is a great opportunity to work with a company looking to hire a long-term employee. If part time work is not enough, we will very quickly move to full time with the opportunity for raises and more responsibilities.

If we like what we see in the above application, we will ask you to complete a small sample project that should take no more than an hour. Then, if selected, I will interview you with a short Zoom call.

Thank you,
Dr. Corey Helton