Executive Assistant / Virtual Assistant

We are an accounting firm in the UK, seeking an experienced Accountant & Executive Assistant to manage a diverse portfolio of clients.

Key Responsibilities:

Client Communication:

Serve as the primary contact for clients, addressing inquiries and resolving issues promptly and effectively.
Email Management:

Monitor and manage the company’s email accounts, following up on emails and responding to queries in a timely manner.
Tech-Savvy Operations:

Utilize various tools and software to streamline operations and improve efficiency.
Calendar Management:

Manage and update the business calendar, scheduling appointments and meetings as needed.
Documentation:

Maintain and organize company documents and client files, ensuring accuracy and confidentiality.
Meeting Coordination:

Schedule and coordinate meetings, prepare agendas, and take minutes to ensure all meetings are productive and well-documented.
Bookkeeping:

Assist with basic bookkeeping tasks, including recording financial transactions, reconciling accounts, and generating financial reports.
Inbound Call Handling:

Manage inbound calls to our firm with excellent telephone skills, providing a professional and courteous experience for all callers.
Ad Hoc Enquiries:

Handle miscellaneous tasks and projects as needed, demonstrating flexibility and initiative.
Required Skills and Experience:

Experience:

Minimum of 5 years of experience as a virtual assistant.
Experience with bookkeeping tasks and familiarity with accounting principles.
Communication Skills:

Excellent telephone and email communication skills, with the ability to address client needs professionally and efficiently.
Ability to speak with a British accent is required for handling inbound calls.
Initiative:

Ability to take initiative and work independently as well as part of a team.
Technical Proficiency:

Familiarity with CRM systems and marketing tools.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Organizational Skills:

Strong organizational and time management skills.
Attention to detail and accuracy.
Professionalism:

High level of professionalism and confidentiality.
Ability to multitask and prioritize effectively in a fast-paced environment.
Working Hours and Benefits:

Working Hours: 8:30 AM to 5:30 PM UK time
Holidays: 20 paid holidays per year
Salary: $600 per month
Application Process:

If you meet the above requirements and are looking for a challenging and rewarding role within a dynamic team, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this position