Executive Assistant with Digital Marketing Agency Experience

At Obito Digital, we excel at propelling service providers and SaaS companies to new heights through strategic digital deliverables and talent solutions. Our expertise lies in creating robust products, building effective pipelines, and recruiting top-tier talent, tailored to the unique needs of our clients in the technology and service sectors.
Job Description
We are looking for a highly organized and tech-savvy Executive Assistant with extensive experience in the digital marketing industry. The ideal candidate will provide high-level administrative support to our executive team, leveraging advanced technology and tools to enhance productivity, streamline operations, and contribute to our strategic goals. This role requires a detail-oriented, result-driven professional who thrives on multitasking and excels in managing new challenges with clarity and precision.
Key Responsibilities:
Advanced Administrative Support:
– Efficiently manage executive calendars, schedule meetings, and coordinate travel arrangements using digital tools.
– Prepare and edit documents, presentations, and reports with the advanced features of Microsoft Office Suite and other relevant software.
– Handle communication channels, including emails and video conferencing platforms, ensuring timely and effective responses.
Digital Marketing Savvy:
– Assist in coordinating and executing digital marketing campaigns, including social media, email marketing, and content marketing initiatives.
– Monitor and report on marketing campaign performance using analytics tools and dashboards, providing insights for optimization.
– Support the marketing team in managing content calendars and ensuring the timely delivery of marketing materials.
Project Management:
– Utilize project management software (e.g., ClickUp, Notion) to plan and execute company events, marketing campaigns, and special projects.
– Track project timelines and deliverables through collaborative platforms, ensuring all tasks are completed on schedule.
– Coordinate with cross-functional teams to ensure alignment and timely completion of marketing initiatives.
Tech Integration and Automation:
– Embrace new technologies and automation tools, such as Zapier and Go High Level to improve efficiency and productivity.
– Implement and maintain automated workflows to streamline repetitive tasks and processes.
Confidentiality and Data Security:
– Handle sensitive information with the highest level of confidentiality, using secure communication and data storage solutions.
– Ensure compliance with data protection regulations and company policies.

Email and Meeting Etiquette:
– Demonstrate excellent email etiquette by crafting clear, concise, and professional correspondence.
– Ensure prompt responses to emails and follow up on pending matters effectively.
– Display strong meeting etiquette, including timely preparation, punctuality, and active participation in discussions.
– Prepare agendas, take detailed notes, and distribute minutes promptly after meetings.
Qualifications:
Experience: A minimum of 3-5 years of experience as an executive assistant within the digital marketing industry.
Education: Bachelor’s degree in Business Administration, Marketing, or a related field preferred.
Skills:
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced knowledge of digital tools and features.
– Expertise in using digital marketing tools (e.g., Google Analytics, HubSpot, Hootsuite).
– Familiarity with project management tools (e.g., ClickUp, Notion) and collaboration platforms (e.g., Slack, Microsoft Teams).
– Native-level English proficiency. Fluent in both written and verbal communication to effectively interact with US-based clients and team members.
– Ability to analyze data and generate reports and visualizations using analytics tools.
– High level of professionalism and interpersonal skills.
– Strong organizational and multitasking abilities with a focus on efficiency and automation.
– Eagerness to learn new tools and technologies, particularly automation software like Zapier and Go High Level.
– Attention to detail and precision in task completion.
– A result-driven mindset with the ability to manage multiple tasks and challenges simultaneously.
– Must be willing to work East Coast Hours (atleast in the morning).
– Must be willing to sign a confidentiality agreement.
Benefits:
– Competitive salary and performance bonuses.
– Flexible schedule.
– Opportunities for professional development and career advancement.