MUST BE OKAY WITH MONTHLY PAYMENT
What is the position title for the role?
Executive Assistant to the HQ team and CEO of Brightmoat
What are the VA’s primary responsibilities?
For BM HQ team:
(1) Identifying, securing, getting approval from the team, and implementing a corporate insurance policy for the BM HQ team; and future maintenance (renewal, claim filings, etc)
(2) Identifying, communicating with, and getting quotes from the selected branding and marketing agencies, contractors, and freelancers for improving and maintaining Brightmoat’s website
(3) Procuring stationary and corporate merchandise such as business cards, t-shirts, mugs, etc
(4) Organizing and procuring personal gifts for our key clients and partners on their birthdays and corporate milestone
(5) Managing the infrequent inbound communication from our website/LinkedIn pages and assigning the relevant team members to respond/action on the inbound messages
(6) Booking participation in business conferences and researching/resolving any questions the team has on the content or logistics of the conferences.
(7) Organizing corporate retreats, including both the logistics and the agenda
(8) Organizing relocation, storage spaces, and co-working spaces for our remote team
(9) Booking hotels, as well as air, train, and other tickets*
(10) Organizing the visa application for business purposes (conferences, meeting with partners and potential customers, etc.)
(11) Contacting car vendors to secure different options for the CEO’s car allowance and managing any insurance claims, etc
(12) Onboarding new employees with certain administrative tasks
(13) Managing the Google Contacts database of the Group
(14) Updating and saving information on BM’s investments into dedicated Notion and Gdrive databases
(15) Moving monthly invoices from one main g-drive folder to company-wise subfolders on a monthly basis upon receiving confirmation from the finance team.
(16) Saving the bank statements upon receipt from the finance team into our G-drive folder and notifying our bookkeeping partners on a monthly basis.
(17) Organizing the team’s Asana and creating follow-up Slack messages on the pendin…
What geographic timezone will the VA be working in?
(GMT+02:00) Europe/Zurich
20 hours/week
Monday – Friday (10 am – 2 pm)
If you think you’re the right person for the role, send your CV and a link to your PORTFOLIO to and add me on Skype: live:.cid.65f012e04958cdfb
APPLY FOR THIS JOB:
Company: Revere Glass
Name: Head of Recruitment
Email: