Executive Assistant with Project Management Experience HIRE Immediately

Position Overview:

We are seeking a highly organized and efficient Executive Assistant with substantial project management experience to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple projects simultaneously. Proficiency in utilizing tools such as ChatGPT and Miro is essential, along with a demonstrated ability to follow directions accurately and efficiently.

Responsibilities:

Executive Support:

Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion.
Prepare and distribute documents, reports, and presentations as required by the executive team, ensuring accuracy and adherence to deadlines.

Project Management:

Utilize project management methodologies to plan, execute, and oversee various projects within the organization.
Develop project timelines, milestones, and deliverables, and monitor progress to ensure timely completion.
Coordinate cross-functional teams, assigning tasks, and facilitating communication to ensure alignment and collaboration.
Technology Proficiency:

Demonstrate proficiency in utilizing ChatGPT for various administrative tasks, including drafting emails, generating reports, and providing research support.
Utilize Miro or similar collaborative tools for project planning, brainstorming sessions, and visualizing workflows.
Stay updated on emerging technologies and tools relevant to administrative support and project management.
Documentation and Reporting:

Maintain accurate records and documentation related to projects, meetings, and other activities, ensuring accessibility and organization.
Prepare regular progress reports, status updates, and presentations for internal and external stakeholders.
Adherence to Directions:

Follow instructions and guidelines provided by the executive team meticulously, ensuring tasks are completed accurately and efficiently.
Proactively seek clarification or guidance when necessary to ensure alignment with expectations.

Qualifications:

Proven experience as an Executive Assistant or similar role, preferably in a fast-paced environment.
Proficiency in using ChatGPT for administrative tasks and Miro for project management and collaboration.
Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Proven ability to follow directions accurately and efficiently, with a proactive and solutions-oriented approach to problem-solving.