Executive Assistant with Recruiting/Staffing Industry Experience

At Obito Digital, we specialize in propelling service providers and SaaS companies to new heights through strategic digital deliverables and talent solutions. Our expertise lies in building robust products, pipelines, and recruiting top-tier talent, tailored to the unique needs of our clients in the technology and service sectors.

Job Description
We are seeking a highly organized and proactive Executive Assistant with extensive experience in the recruiting and staffing industry. The ideal candidate will provide high-level administrative support to our executive team, utilizing advanced technology and tools to enhance productivity and streamline operations contributing to our strategic goals.

Core Responsibilities:

Advanced Administrative Support:
– Utilize digital tools for managing executive calendars, scheduling meetings, and coordinating travel arrangements.
– Prepare and edit digital documents, presentations, and reports using advanced features of Microsoft Office Suite and other software.
– Manage communication channels, including emails and video conferencing platforms, ensuring timely and effective responses.

Tech-Driven Recruiting and Staffing Support:
– Assist in the coordination and execution of recruiting activities using applicant tracking systems (ATS) and other recruiting software.
– Leverage data analytics tools to track and report on recruitment metrics and performance.
– Automate routine tasks and processes to improve efficiency in candidate sourcing, screening, and interview scheduling.

Project Management with Technology Integration:
– Use project management software (e.g., ClickUp) to plan and execute company events, meetings, and special projects.
– Monitor project timelines and deliverables through collaborative platforms, ensuring all tasks are completed on schedule.

Confidentiality and Data Security:
– Handle sensitive information with the highest level of confidentiality, utilizing secure communication and data storage solutions.
– Ensure compliance with data protection regulations and company policies.

Qualifications:

– Experience: Minimum of 3-5 years of experience as an executive assistant within the recruiting and staffing industry.
– Education: Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.

Skills:
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced knowledge of digital tools and features.
– Expertise in using applicant tracking systems (ATS) and other recruiting software.
– Familiarity with project management tools (e.g., ClickUp) and collaboration platforms (e.g., Slack, Microsoft Teams).
– Fluent in English. Strong written and verbal communication skills with an emphasis on digital communication.
– Ability to analyze data and generate reports and visualizations using analytics tools.
– High level of professionalism and interpersonal skills.
– Strong organizational and multitasking abilities with a focus on efficiency and automation.
– Must be willing to work East Coast Hours.
– Must be willing to sign a confidentiality agreement.

Benefits:
– Competitive salary and performance bonuses.
– Flexible schedule.
– Opportunities for professional development and career advancement.