Executive Assistant with Tech Background

COCONUT VA IS HIRING!
VA Role: Executive Assistant with Tech Background
Job Code: 20296
Rate: $8 USD/hr

Check if you qualify here: Click to view/cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form.

Please indicate that you were referred by:

EXPERIENCE NEEDED:
1. Executive Support: Offer full-scale administrative support, including managing an active calendar of appointments, making travel arrangements, preparing and tracking expense reports, managing email correspondence and actively looking for bottlenecks to ensure efficient workflow. Be prepared to take on various tasks as they arise, showing flexibility and a keen ability to prioritise in a fast-paced environment. ?
2. Interdepartmental Liaison: Serve as the primary liaison between the executive office and other departments, facilitating clear and effective communication. This role requires handling sensitive information with discretion and fostering collaboration across the company. ?
3. Directed Research Support: Perform targeted research tasks as directed, gathering relevant information on industry trends, competitor activities, and market opportunities etc. This role requires the ability to understand and follow specific research directives, efficiently compile findings, and present them in a way that contextualizes the information, enabling informed decision-making. The ideal candidate will support these efforts by ensuring that research is actionable and directly applicable to immediate business needs and strategies, under direct guidance. ?
4. Project Management: Take on special projects with a hands-on approach, from conceptualization to execution. This includes managing timelines, coordinating with internal and external stakeholders, and ensuring alignment with company goals. ?
5. Documentation, Reporting, and Financial Oversight:
– Take charge of developing and preparing in-depth reports and presentations that deliver clear insights into a range of company operations, encompassing both financial analysis and broader marketing strategies. This role involves not only presenting data but also interpreting it to inform decision-making processes across the company. ?
– Oversee the meticulous preparation and management of financial documentation, ensuring its accuracy, compliance with relevant standards, and alignment with the company’s financial policies. Play a pivotal role in enhancing financial management and reporting by assisting in the creation and implementation of robust financial policies and procedures. This includes ensuring that all financial activities are conducted with the utmost integrity and in support of the company’s strategic objectives.

NON-NEGOTIABLES:
– Exceptional command of English, both spoken and written. ?- Demonstrated ability to organize effectively, maintain attention to detail, and analyze information critically. ?- Proven capacity to work independently with minimal supervision and as part of a team. ?- A proactive approach, anticipating needs and acting with sound judgement to resolve issues. ?- Genuine, self-driven desire for lifelong learning and the ability to quickly assimilate and apply new skills, software, and tools to enhance the executive workflow and contribute to the company’s growth. ?- Ability to work during Singapore Time (SGT) hours. ?- Evidence of exceptional ability (will be explored during the interview with specific questions on problem-solving). ?- Demonstrates a commitment to exceptional support, consistently willing to exceed expectations in providing assistance and ensuring availability when needed ?- Organized, with a keen eye for detail and a good grasp of analysis. ?- Capable of quick adaptation and using sound judgement to reach conclusions. ?- Ability to anticipate future needs or issues.

GOOD TO HAVE:
– A strong background in product marketing and/or product management, with a particular emphasis on skills that contribute to strategic planning, product development, and market analysis.
– At least 3-5 years of proven experience working as an executive assistant, ideally within a technology-focused company, demonstrating a track record of success in supporting senior executives and managing complex projects. ?

NDUSTRY TOOLS:
– cloud storage, self built, Basecamp, Miro, Koda, GDrive, Semrush, Ahref, Tech industry

Availability: 40 hours per week (Singapore Time)

Check if you qualify here: Click to view/cva-pqtest
IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form.

Thank you! Looking forward to your applications!

FREQUENTLY ASKED QUESTIONS:
1. If I was able to apply already before, do I re-apply again for openings that I like?
– No. Your profile is being rotated consistently since you’re in the pool already.

2. If I get an email that I’m part of the potential VAs of CVA, does it mean that I’ll automatically get matched with a client?
– No. It is not a guarantee that you’ll be matched with a client if you’re part of this pool. I suggest to seek other opportunities while waiting.

3. How long will it take before I get matched with a client?
– There is no guaranteed time. If your application does not progress within 4 to 8 weeks, then you may re-apply after 90 days.