Location: Remote (Phillipines-based) (Australian AEST Timezone work hours)
About Us:
We are a dynamic marketing agency based in Melbourne, Australia, specialising in delivering top-notch services to our clients. As the agency continues to grow, we recognise the need for a dedicated Executive Assistant to join our team. This is a remote position, and we are specifically looking for a candidate based in the Philippines to work closely with our business owner.
Role Overview:
As an Executive Assistant, you will play a pivotal role in supporting the agency’s owner in both professional and personal capacities. The ideal candidate will have a minimum of 2 years of experience as an Executive Assistant, exceptional English communication skills, keen attention to detail, and a proven ability to operate efficiently by building and implementing systems.
Responsibilities:
Calendar Management: Coordinate and manage the business owner’s schedule, ensuring all appointments, meetings, and deadlines are organised and prioritised.
Communication: Facilitate clear and effective communication, both internally and externally. Draft emails, handle inquiries, and maintain communication channels on behalf of the business owner.
Task Management: Oversee and manage various tasks, ensuring that projects and assignments are completed within deadlines.
Process Implementation: Contribute to the development and improvement of operational processes. Implement and maintain systems to streamline workflow and enhance efficiency.
Document Management: Organise and maintain important documents, files, and records. Keep digital and physical files in order.
Research and Reporting: Conduct research and compile data as needed. Generate reports and summaries to aid decision-making.
Personal Assistance: Provide support with personal tasks as required, including but not limited to travel arrangements, expense management, and personal appointments.
Team Collaboration: Collaborate with other team members to ensure seamless operations and assist in ad-hoc tasks when necessary.
Requirements:
Experience: Minimum of 2 years as an Executive Assistant, preferably in a remote work setting.
Communication Skills: Excellent written and verbal English communication skills.
Detail-Oriented: Exceptional attention to detail and accuracy in all tasks.
Tech-Savvy: Proficient in using collaboration tools, project management software, and other relevant platforms.
Systems Thinker: Proven ability to create and implement systems to enhance efficiency and productivity.
Initiative: Ability to work independently, take initiative, and make informed decisions.
Time Management: Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
How to Apply:
Please submit your application here – /forms/d/e/1FAIpQLSdHq3FxBMF80dIrKWySw3hYivQoum9to83XWsFHJ-QVnr9apg/viewform
APPLY FOR THIS JOB:
Company: Sonia Roselli Beauty
Name: Aaron Christensen
Email: