In the subject line please write – Executive Assitant – Last Name – Todays date –
This is part of the interviewing process.
Job Description:
We are currently seeking an ambitious, resourceful, and detail-oriented individual to take on the role of Administrative and Marketing Support Specialist. If you have a hunger for learning, a willingness to take on challenges, and the ability to get things done while having fun, this opportunity is perfect for you!
About Us:
Victory Capital provides access to capital for real estate families closing over a ½ billion dollars in business since our inception 8 years ago. We take pride in understanding each deal and our client’s specific goals, allowing us to present the best alternatives that larger organizations simply cannot match.
Role Overview:
As an Administrative and Marketing Support Specialist, you will play a vital role in our organization, supporting the CEO and assisting with various operations, sales, and marketing efforts. Your responsibilities will include managing and refining operations processes, acting as a liaison with clients and underwriters, and executing marketing strategies.
Responsibilities:
Operations Management: Manage deal flow from receiving a rent roll to deal closing. Including organizing a Bank list – email communication with bankers – organizing quotes and overseeing the process of every loan that is live.
Client Communication: Contact borrowers to collect necessary documentation and update status of loan through the process.
Marketing Execution: Manage effective marketing strategies to deliver the right message to the right audience at the right time.
Requirements:
CRM Software (ZOHO/CLOSE a plus)
Microsoft Office Suite/G-SUITE Tools
Data Entry, and compliance of data
Basic Graphic Design (e.g., Canva, Adobe Spark)
Research and Market Research
Project Management
File Management and Administrative Support
Organizational skills
Strong Motivational –
Familiarity with Entrepreneurial Operating System (EOS) is a plus
Strategic-minded and process-drive
What We Offer:
You will have the unique opportunity to work closely with the CEO, receiving daily support and resources for your success during the first 30 days. Afterward, you’ll enjoy a high level of autonomy. We will continue to meet weekly to measure your success based on lead generation, client communication, and marketing effectiveness.
Application Instructions:
If you’re ready to embark on this exciting adventure and meet the qualifications above, we welcome you to apply by following the screening and evaluation process. In the subject line of your application email, please include your Last Name, First Name, Job Title, and today’s date. Additionally, kindly attach your resume and include a short cover letter introducing yourself and expressing your interest in the position. We look forward to reviewing your application and getting to know you better! (Please send all emails to – )
SCRATCH
Ideal clients must be detail oriented, have CRM experience, must have organization skills, must have a positive attitude. Prefer G- SUITE knowledge and any Entrepreneurial Operating System experience is a major plus.
Your role will be to support the CEO administratively.
Manage all operations processes including – reviewing files for adherence to underwriting standards and ensuring completeness of submission.
Contacts borrower and/or bankers to collect necessary documentation and act as a liaison between origination staff, underwriters, and clients.
Marketing Operations – Manage the marketing process – execute the right message – to the right person at the right time.
The CEO and you will meet for the first 30 days daily to support you in this adventure. In these meetings, you will own the agenda and time frame asking for all resources that you need to be successful. It is important to the business that you have all the tools to be wildly successful and you will have 100% of the CEO’s support. After the first 30 days, we will meet weekly and measure the success of your position by
The speed and quality of leads now flow through the pipeline.
The quality of communication with the lender and clients/prospect
Skills needed are:
Strategic minded
Good motivational skills,
Customer service, and
Process Driven
Exceptional communication skills.
Entrepreneurial minded
If you are ready to apply please note the following: the screening and evaluation starts now. Please in the subject line write your Last Name, First Name – and job title, and today’s date.
VICTORY CAPITAL:
Victory Capital provides highly targeted financing solutions, with personal attention and expediency, by understanding each deal and each client’s specific goals. Then present the best alternatives to satisfy our client’s needs, which larger organizations simply cannot match, without forgoing any access to capital markets.
My feedback: I recommend dividing the job description into clear sections for better readability. Here are some suggested sections – About Us, Role Overview, Responsibilities, Requirements, What We Offer, and Application Instructions.
About Us:
I’d recommend including a little bit about the company upfront:
Victory Capital is a company that provides highly targeted financing solutions with a focus on personal attention and efficiency. We take pride in understanding each deal and our clients’ specific goals, allowing us to present the best alternatives that larger organizations simply cannot match.
Role Overview:
I’d recommend reorganizing the job description to provide a clearer overview of the role. Start with a brief description of the position, highlighting the key responsibilities, and then include the preferred skills and experience as a separate section. For instance:
As an Administrative and Marketing Support Specialist, you will play a vital role in our organization, supporting the CEO and assisting with various operations, sales, and marketing efforts. Your responsibilities will include managing and refining operations processes, acting as a liaison with clients and underwriters, and executing marketing strategies.
Responsibilities:
I’m recommending a little bit of rewording and consolidating for this section to make it clearer and more concise:
Operations Management: Review files for adherence to underwriting standards, ensure submission completeness, and manage the process flow efficiently.
Client Communication: Contact borrowers and bankers to collect necessary documentation and maintain clear communication between the origination staff, underwriters, and clients.
Marketing Execution: Implement effective marketing strategies to deliver the right message to the right audience at the right time.
Requirements:
In this section, it would be beneficial to focus on specific hard skills that candidates should have experience in. While mentioning soft skills is fine, they can be subjective and challenging to assess objectively. Highlighting the critical hard skills will help potential candidates better understand if they are a suitable fit for the role. Here are some examples – (you can split this into preferred experience and required skills – but here are some examples. Feel free to remove, add, or change them to make them relevant for your business):
CRM Software (e.g., Salesforce, HubSpot)
Microsoft Office Suite/G-SUITE Tools
Data Entry, Management, and Analysis
Digital Marketing Platforms (e.g., Google Ads, Facebook Ads)
Basic Graphic Design (e.g., Canva, Adobe Spark)
Research and Market Research
Project Management
Communication Tools (e.g., Slack, Microsoft Teams)
File Management and Administrative Support
Report Generation
Strong Motivational, Customer Service, and Organizational Skills
Familiarity with Entrepreneurial Operating System (EOS) is a plus
Strategic-minded and process-driven
What We Offer:
I created this section about the CEO meetings to streamline and clarify the information, making it more appealing to potential candidates. It focuses on the essential information and presents this information in a way that might be attractive to the right candidate:
You will have the unique opportunity to work closely with the CEO, receiving daily support and resources for your success during the first 30 days. Afterward, you’ll enjoy a high level of autonomy, allowing you to create a business within our business. We will continue to meet weekly to measure your success based on lead generation, client communication, and marketing effectiveness.
Application Instructions:
To make it clearer for potential candidates, I’d recommend adding a sentence asking them to attach a resume and to include a short statement of interest or cover letter in the email. This will help applicants understand exactly what is required when applying for the position.
If you’re ready to embark on this exciting adventure and meet the qualifications above, we welcome you to apply by following the screening and evaluation process. In the subject line of your application email, please include your Last Name, First Name, Job Title, and today’s date. Additionally, kindly attach your resume and include a short cover letter introducing yourself and expressing your interest in the position. We look forward to reviewing your application and getting to know you better!
Best regards,
Sandra
Sandra Mejia, M.A.
Alumni Services Manager
Goldman Sachs 10,000 Small Businesses Fellows
LaGuardia Community College
E:
Michael Bivona | Executive Managing Director | Victory Capital, Inc. | T: 646-320-7217 | F: 646-559-6027 | | |
APPLY FOR THIS JOB:
Company: immi
Name: Victory Capital
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