Executive Assitant

Position Overview: The Executive Assistant will provide comprehensive administrative support to the Real Estate Broker, ensuring the efficiency and smooth running of the office. The role requires a detailed understanding of the real estate industry, local market conditions, and the intricacies of real estate transactions.
Key Responsibilities:
Administrative Support
Manage the Broker’s calendar, schedule appointments, and coordinate meetings.
Answer phone calls and direct inquiries to the appropriate parties.
Organize and maintain electronic and paper filing systems.
Draft, edit, and proofread documents, including contracts, correspondences, and emails.
Transaction Coordination
Assist in managing real estate transactions from contract to closing.
Coordinate with clients, lenders, escrow companies, and other stakeholders to ensure timely transaction completion.
Maintain transaction records and ensure compliance with local and state real estate regulations. Client Relations
Act as the first point of contact for clients, providing them with exceptional customer service.
Create and maintain a client database, tracking interactions, preferences, and feedback.
Send regular updates, newsletters, or market insights to clients.
Marketing and Listing Support
Coordinate property listings, including preparing and submitting MLS listings.
Schedule and coordinate property viewings, open houses, and photography sessions.
Assist in creating marketing materials, such as brochures, postcards, and digital campaigns.
Research and Analysis
Research local market conditions, property values, and industry trends to support the Broker’s activities.
Prepare reports on sales activities, lead generation, and client feedback.
Office Management
Order and maintain office supplies.
Coordinate with IT and other vendors for office equipment maintenance.
Ensure a tidy and organized office environment.
Marketing Assistance Responsibilities:
Newsletter Management:
Draft, design, and proofread bi-weekly newsletters for subscribers.
Curate content, updates, and promotions for newsletters.
Schedule and send newsletters using our email marketing platforms.
Monitor newsletter performance and recommend improvements based on data.
Marketing Support:
Collaborate with the marketing team to develop and execute marketing campaigns.
Create marketing materials such as brochures, flyers, and digital content.
Generate and cre engaging blog content relevant to our industry.
Social Media Management:
Manage and maintain our social media accounts with compelling content.
Plan and schedule social media posts to promote our products or services.
Monitor and respond to comments and messages on social media platforms.
Adapt social media strategies in line with current trends and audience engagement.