Executive Operations Administrative Assistant

All candidates are encouraged to thoroughly read the job post prior to applying.

Job Role: Executive Operations Administrative Assistant
Rate: $4.00 to $10.00 per hour (based on experience and skill set)
Work Hours: Monday – Friday 9AM – 6PM PST

Job Overview:
We are currently seeking a detail-oriented and highly organized individual to fill the position of Executive Operations Administrative Assistant with a strong numerical aptitude and basic accounting knowledge. This role is integral to the efficient functioning of executive operations, involving a combination of administrative support, numerical proficiency, and basic financial tasks.

Key Responsibilities:
– Provide comprehensive administrative support to executive operations.
– Use critical thinking to analyze situations, identify potential solutions and make informed recommendations.
– Conduct thorough research to provide valuable information aiding in well-informed decisions by executives.
– Demonstrate a high level of numerical proficiency in conducting calculations, analyzing data, and supporting numerical aspects of executive operations.
– Assist in basic accounting functions, such as invoice processing, expense tracking, and maintaining financial records.
– Generate and review basic financial reports, ensuring accuracy and compliance with established financial procedures.
– Collaborate with various departments to facilitate smooth operations, particularly in areas requiring numerical and financial support.
– Utilize relevant software and tools for financial data entry, reporting, and administrative tasks.
– Effectively communicate numerical information to team members.
– Handle sensitive financial information with the utmost discretion, maintaining confidentiality in all financial and operational matters.
– Identify and resolve basic numerical or accounting issues independently, seeking guidance when necessary.
– Efficiently manage time and prioritize tasks to meet deadlines, with a focus on supporting executive operations and financial responsibilities.

Qualifications:
– Proven experience in executive administrative roles with exposure to numerical or in a similar administrative role.
– Basic understanding of accounting principles and financial processes.
– Proficiency in MS Office, particularly Excel, for numerical and administrative tasks.
– Excellent organizational, communication, and problem-solving skills.
– Ability to maintain confidentiality and handle sensitive information with discretion.
– Conveys competence in writing and authoring professional documents.
– Tech-savvy with the ability to adapt to new tools and software quickly.
– Excellent English written and verbal communication skills.
– Strong logical faculties & an analytical mind.
– Ability to work independently and remotely.
– Passionate and heartfelt enthusiasm for your work.
– Team player.
– Capacity to analyze issues, find solutions, and demonstrate ability to think outside the box and develop novel approaches to solving problems with flexibility and limited resources.
– Proficiency in various research methods and the ability to choose the most suitable approach to presenting clearly and concisely for a given study.
– Detail and process oriented.

*For your application to be reviewed, please make sure to include “Detail and Process Oriented” in the subject line.

This role offers a unique opportunity for an individual with a combination of administrative, numerical, and basic financial tasks to contribute to the smooth functioning of executive operations. If you thrive in a dynamic environment and possess the required skills, we encourage you to apply for this exciting position.