Executive Operations Assistant

Position Overview: We are seeking a highly organized, proactive, and detail-oriented Executive Operations Assistant (EOA) to provide comprehensive support regarding two businesses: InspireKM Consulting (InspireKM) and the Knowledge Management & Innovation for Legal Conference (KM&I). This role will be pivotal in executing tasks, managing business development, and suggesting ways to optimize the businesses. In addition, the EOA will handle various personal tasks and projects for the business’s founder. The ideal candidate will have a background in executive support, excellent communication skills, and the ability to work independently in a remote setting.

Key Responsibilities:

Business Support for InspireKM Consulting:
– Assist in administrative tasks for InspireKM Consulting.
– Conduct internet research, including creating and maintaining contact lists.
– Support business development activities, including preparing presentations and proposals.
– Analyze data and trends to further the business.
– Assess the business and suggest improvements.
– Help find new clients and prospects.

Supporting the Knowledge Management & Innovation for Legal Conference:
– Assist tasks related to the annual Knowledge Management & Innovation for Legal Conference.
– Conduct internet research, including creating and maintaining contact lists.
– Coordinate with speakers, sponsors, and attendees to ensure a smooth event experience.
– Create documents and guides related to the Conference.
– Manage conference logistics, including scheduling, and marketing.
– Suggest social media ideas for promoting the Conference.
– Assess Conference materials and suggest improvements.

Personal Assistance:
– Manage various personal tasks and projects for Patrick DiDomenico.
– Contact local (Austin, Texas, USA) vendors and service providers to assess offerings and schedule appointments.
– Research and compare products and services and make recommendations about them.
– Assist with travel arrangements, calendar management, and personal appointments.
– Manage task lists.
– Handle confidential and sensitive information with discretion.

Qualifications:
– Mastery of English (both written and spoken).
– Proven experience as an executive assistant or in a similar role.
– Excellent organizational and time-management skills.
– Strong written and verbal communication abilities.
– Proficiency with Google Workspace (especially Docs, Sheets, Slides, and Forms) and Microsoft Office Suite (especially Word, Excel, and PowerPoint).
– Proficiency with searching and navigating LinkedIn.
– Ability to work independently and handle multiple tasks simultaneously.
– High level of professionalism and confidentiality.
– Familiarity with the legal industry and knowledge management is a plus.
– Proficiency with Canva is a plus.

Additional Information:
– The initial term of employment will be a trial period of up to 2 months, with the hope that the position becomes a full time role.
– The initial pay rate will be $4 (USD) per hour ($640 USD/month) and will increase after the candidate shows high quality work, resourcefulness, and positive contributions.
– Candidates must be available for work partially in the US Central Time Zone, occasionally as early as 05:30 and as late as 23:00 Philippines time.
– There is unlimited potential for growth in this position. We are seeking to expand both InspireKM and KM&I.

Application Process: Applicants must:

– Start their cover letter or message with “Hello Patrick”. Messages that don’t start with “Hello Patrick” will be discarded and not considered for the role.
– Send their resume (curriculum vitae). Optional: You may send other documents you think would help us evaluate your application.
– Send a list of three references, with contact information, who are willing to have a brief video call with us.
– Send three samples of your work from assignments you have completed. At least one sample should include an internet research project. Also include background information about the assignments related to the work and the amount of time it took to complete the work.
– Record a 3-5 minute video of you. In the video, please start by saying, “Hello Patrick” so we know it’s not a generic video. Please tell us about yourself, your educational background, work history, what you like to do in your free time, and why you believe you will be a great candidate for this position. Videos that do not include those things will be rejected, but you may include any other information you think would be relevant to the position. The video should have no virtual or blurred background.
– Be willing to execute some tasks, as a part of the application, for which you will be paid a fee. The performance of the tasks will be one factor in our decision-making process. Indicate in your response if you are willing to do this. Messages to us that do not include the phrase “I am willing to perform the test task.” will be rejected.

About InspireKM Consulting: InspireKM Consulting, founded by Patrick DiDomenico, specializes in knowledge management and innovation consulting for the legal industry. We advise law firms, corporate legal departments, and legal technology companies. Patrick brings almost 30 years of experience in both practicing attorney and administrative roles, having served as an attorney, Chief Knowledge Officer, and Chief Innovation Officer in large US-based law firms. Learn more at Click to view.

About Knowledge Management & Innovation for Legal Conference: The Knowledge Management & Innovation for Legal Conference is the premier event for professionals in the legal industry focused on knowledge management and innovation. The conference brings together thought leaders, practitioners, and innovators to share insights and best practices. Learn more at Click to view.

About Patrick DiDomenico: Patrick DiDomenico is a former practicing lawyer and the founder of InspireKM Consulting and the Knowledge Management & Innovation for Legal Conference. He is also the author of the book Knowledge Management for Lawyers (ABA 2017). He has extensive experience in knowledge management, innovation, and technology in the legal industry. See Patrick on LinkedIn: Click to view/in/patrickdidomenico/