Executive Operations Manager (Philippines)

Overview: Searchlogic is seeking an Executive Operations Manager to join our team in the Philippines. This multifaceted role combines responsibilities of an Executive Assistant, Operations Manager, Project Manager, Systems & Automations Implementor, and ChatGPT/AI Process Integrator. The ideal candidate will be highly organized, adaptable, and capable of managing various tasks and projects while ensuring efficient operations and seamless integration of AI technologies.

Responsibilities:

Executive Assistance:
+ Manage current and future projects, ensuring alignment with company vision, priorities, and focuses.
+ Forecast needs and plan accordingly to support the CEO and executive team.
+ Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements.
+ Prepare reports, presentations, and correspondence for the executive team.
+ Assist in the development and implementation of strategic plans for operational activities.
+ Provide insights and recommendations to the CEO on improving business processes and strategies.

Operations Management:
+ Oversee all Philippines-based employees, acting as the primary point of contact and support.
+ Ensure smooth daily operations by monitoring SOP adherence and addressing employee concerns.
+ Conduct regular team meetings to provide updates, discuss issues, and ensure alignment with company goals.
+ Manage recruitment efforts, including owning the relationship with recruitment agencies, running initial candidate interviews, and onboarding of new Phillippine’s based employees.

Project Management:
+ Oversee multiple projects simultaneously, ensuring timely completion and proper communication.
+ Develop project plans, assign tasks, and monitor progress using project management tools like Asana.
+ Coordinate with various teams to ensure project objectives are met and issues are resolved promptly.
+ Provide regular project status updates to the executive team.
+ Systems & Automations Implementation:
+ Evaluate existing SOPs and identify areas for improvement.
+ Implement and optimize technology solutions to increase efficiencies and workflows.
+ Develop and maintain automations using tools like Zapier, AI, and other relevant technologies.
+ Design new products and processes as needed to enhance operational efficiency.

ChatGPT/AI Integration:
+ Collaborate with the team to integrate ChatGPT/AI into daily workflows.
+ Develop and implement AI-driven solutions to improve service delivery and client interactions.
+ Provide training and support to team members on using AI tools effectively.
+ Monitor and evaluate the performance of AI integrations, making adjustments as needed.

Key Skills and Qualifications:
+ Proven experience in executive assistance, operations management, project management, and systems implementation.
+ Strong understanding of automation tools like Zapier and AI technologies.
+ Excellent organizational and time management skills.
+ Ability to manage multiple tasks and projects simultaneously.
+ Strong problem-solving skills and attention to detail.
+ Proficiency in using project management tools like Asana and communication tools like Slack.
+ Excellent verbal and written communication skills in English.
+ Ability to work independently and as part of a team.
+ Experience in managing remote teams and working with US-based clients is a plus.

Proficiency in Written and Spoken English:
+ Exceptional proficiency in both written and spoken English is crucial for this role.
+ The ability to communicate clearly and articulately in English is essential, as all clients are US-based, and effective communication with US-based employees is necessary.
+ Strong English skills are required to ensure that reports, presentations, and correspondence are professionally presented and easily understood.
+ The candidate must be able to effectively convey technical information and strategic insights to clients and team members.