Executive Operations Specialist (#3295)

Are you a highly organized, tech-savvy, and resourceful individual with excellent communication skills?
Are you eager to work in a dynamic marketing agency environment and provide support to both agency operations and personal tasks?

If so, we want you to join our team as an Executive Virtual Assistant.
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Responsibilities:
– As a VA at our full-service marketing agency, your primary responsibilities will include:
– Scheduling: Managing appointments and coordinating calendars efficiently.
– Email Management: Handling and prioritizing emails, ensuring timely responses.
– Gatekeeping: Managing and filtering incoming inquiries.
– Client and Employee Relationship Management: Maintaining positive relationships with clients and employees.
– Personal Errands: Booking appointments, travel arrangements, and other personal tasks.
– Research: Conducting research on various topics as required.
– Document Drafting: Assisting in the creation of documents, reports, and presentations.
– Shared Resource: Collaborating with our partner’s personal assistant to support their tasks.

Qualities We Seek:
– We’re looking for a VA who possesses the following qualities:
– Positive Energy: Great attitude, optimism, and kindness.
– Communication: Excellent verbal and written communication skills.
– Organization: Master organizer who thrives in a fast-paced environment.
– Tech-Savvy: Proficient with tools like Notion, Google Drive, and Slack.
– Resourcefulness: A proactive problem solver who does research when needed.
– Time Management: Efficiently manages tasks and priorities.
– Strategic Planning: Ability to think strategically and execute plans.
– Responsiveness: Quick response times to inquiries.
– Attention to Detail: Meticulous in tasks and problem-solving.
– Critical Thinking: Ability to analyze situations and make informed decisions.
– Listening Skills: Actively listens to instructions and feedback.

Working Hours:
Hours per Week: 20-29 hours per week.
Working Hours: 9 AM – 6 PM Central Time (CT), with flexibility for time zone adjustments due to travel.?
Hourly Rate: $5/hr

How to Apply:
If you’re ready to be a crucial part of our marketing agency’s success and bring your organizational and communication skills to the forefront, we encourage you to apply.
Please submit your application by filling out this form: Click to view