Executive/Personal Assistant

Hiring a full time executive assistant to support me and out e-commerce company.

In this role you will work directly with me on the following items:

• Business Tasks

o Research competitors
o Transcribe notes from meetings and attend if I am unable to
o Organize files in Google Suite
o Create and clean up documents and spreadsheets in folder system of G-suite
o Find and research different services to help business grow
o Assist with hiring process for new team members
o Arrange all travel plans (research and book flights, book rental car, hotel or Airbnb)
o Calendar Management and appointment setting
o Expense management and input of expenses into online tool and minor bookkeeping
o Email correspondence with clients/vendors
o Preparing slideshows and presentations and some graphic design possibly
o Research prospective clients/new contacts
o Editing articles for blog and coordinate with guest contributors
o Create new Standard Operating Procedures
o Facebook ads, SEO and Amazon support
o Potential social media support – graphic design

• Personal Tasks

o Assist with personal purchasing.
o Event and family summer/vacation planning
o Pay various bills.
o Set up automatic payments when applicable.
o Set up and handle all vendors and services for the home (i.e., lawn maintenance, snow removal, etc.)
o Organize personal travel (find and book hotel rooms, make dinner reservations, arrange, and find things to do during your trip)
o Set up appointments (medical, dental, spa visits, etc.)
o Confirming and canceling reservations

The ideal person for this role will be highly organized with a strong desire to find better ways to do things. When you respond to the post please use this subject line “Let’s go skiing this winter.” If that is not there, then I will not respond because it tells me you didn’t read this. In the role, we will work directly together to grow the business and there will be opportunities to expand what you do. Thank you for taking the time to respond.