Executive / Personal Assistant

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support to our CEO in managing daily operations and administrative tasks. As the right hand to the CEO, you will play a crucial role in ensuring smooth communication, effective time management, and seamless coordination of tasks across various departments.

The ideal candidate will be a self-starter with exceptional multitasking abilities and a strong commitment to maintaining confidentiality and professionalism.

RESPONSIBILITIES:
-Act as the primary point of contact for the CEO, managing correspondence, emails, phone calls, and scheduling meetings on their behalf.
-Coordinate and prioritize the CEO’s calendar, ensuring all appointments, meetings, and travel arrangements are well-organized and efficiently managed.
-Prepare and edit correspondence, presentations, reports, and other documents as requested by the CEO, maintaining accuracy and attention to detail.
-Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items as needed.
-Conduct research and compile information on various topics as assigned by the CEO, providing timely and relevant updates.
-Handle confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
-Assist in special projects and initiatives as directed by the CEO, contributing to the overall success of the organization.
-Anticipate the needs of the CEO and proactively identify opportunities to streamline processes and improve efficiency.
-Liaise with internal and external stakeholders on behalf of the CEO, fostering positive relationships and representing the company with professionalism.

QUALIFICATIONS:
-Proven 2 years of experience as an executive assistant, personal assistant, or similar role, preferably supporting executives in a fast-paced environment.
-Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines in a dynamic setting.
-Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
-Proficiency in Microsoft Office and other relevant software applications, with the ability to quickly learn new tools and technologies.
-High level of discretion and confidentiality, with a demonstrated ability to handle sensitive information with tact and diplomacy.
-Resourcefulness and initiative to independently resolve issues and proactively address challenges as they arise.
-Attention to detail and a commitment to maintaining accuracy in all tasks, from scheduling appointments to preparing documents.
-Flexibility and adaptability to accommodate changing priorities and work effectively in a dynamic environment.
-A positive attitude, strong work ethic, and willingness to go above and beyond to support the CEO and contribute to the -success of the organization.
-Willing to work on Pacific Standard timezone.

We’re looking for a dedicated and reliable Executive/Personal Assistant to join our team and provide invaluable support to our CEO. If you are ready to take on this challenging and rewarding role, write rockstar EA at the beginning of your application.