Executive/personal assistant

Executive/personal assistant wanted:

Company: Vineyard Construction

Location: Mason, Ohio. (Remote position)

Type: Full-Time

About Us:
At Vineyard Construction we pride ourselves on delivering state-of-the-art construction projects with precision and professionalism. Our teams are the backbone of our success, and we’re currently seeking a dedicated Executive Assistant that would be a huge help to the companies CEO and the rest of the team!

About Us:
We’re a rapidly growing company seeking an individual who can wear multiple hats and thrive in a dynamic environment. If you’re proactive, highly organized, and have an impeccable knack for communication, then we want you on our team!

Key Responsibilities:

Communication Mastery: Act as a primary point of contact, managing correspondence and screening calls.
Customer Engagement: Prioritize customer needs and enhance their experience with our company.
Calendar Management: Organize and schedule appointments, meetings, and events.
Document Preparation: Draft and proofread internal and external documents, ensuring accuracy.
Travel & Logistics: Arrange corporate travels, itineraries, and accommodations.
Project Coordination: Assist with the execution of projects and ensure timely completion.
Administrative Support: Perform various tasks like data entry, maintaining files, and managing expense reports.

Desired Qualities & Skills:

Self-Motivated: Ability to take initiative, anticipating needs before they arise.
Organizational Guru: Top-notch organizational and multitasking skills.
Customer-Centric: Proven track record of delivering exceptional customer service.
Detail-Oriented: Accuracy and attention to detail are a must.
Tech-Savvy: Proficiency in [specific software/tools you use, e.g., Microsoft Office Suite, Slack, etc.].
Adaptable: Ability to pivot and adjust to the ever-changing needs of a growing company.
Qualifications:

[e.g., “Bachelor’s degree preferred but not mandatory.”]
Minimum 3 years experience as an executive/personal assistant or similar role.
Exceptional written and verbal communication skills.
Strong references highlighting both performance and character.

Document Control:
Ensure all project-related documentation is accurate, up-to-date, and stored correctly.
We use Buildertrend for project management and a CRM to save customer information.

Why Join Vineyard Construction?

Competitive salary
Opportunity to work on innovative construction projects.
Opportunities for professional development and positioning.
Employee-centric culture with a strong emphasis on work-life balance.
Loyal workplace with ample security.
Flexibility
Bonuses

Application Process:

Interested candidates are invited to send their resume, cover letter, and a list of two references.

A quick intro video would be great!

Vineyard Construction LLC is an equal opportunity employer. We encourage applications from candidates of all abilities, backgrounds, and orientations.

Become a part of our dynamic team and contribute to large-scale projects that shape our communities. We look forward to building the future with you! Thank you!