Executive Sales Assistant

Responsibilities of the Executive Sales Assistant:

Meeting Support:
* Shadow meetings and take comprehensive notes
* Distill meeting outcomes into actionable To-Do Lists, Agendas, and Action Items
* Organize and maintain recordings, creating a call library for sales calls

Administrative Support:
* Update trackers for each client, ensuring accuracy and timeliness
* Post daily templates for sales reps and input data from Slack into the tracker for the sales team
* Send reminders and messages to keep closers accountable for posting metrics or EODs

EOD Reporting and Analysis:
* Diagnose key areas of improvement across 6-10 daily end-of-day (EOD) reports for the client’s attention
* Perform problem diagnosis by reading EODs and highlighting calls for review and emerging issues

Basic Bookkeeping (Nice-to-Have):
* Assist with basic bookkeeping tasks such as itemizing business expenses versus personal expenses
* Send reminders for credit card bill payments and assist with monthly budgeting
* Help organize and stay on top of the client’s personal finances

Additional Responsibilities (Nice-to-Have):
* Provide sales support and potentially grow into a more substantial role in this area
* Assist with booking personal travel arrangements if needed
* Perform minimal podcast editing tasks on a weekly basis and handle publishing duties
* Support content creation efforts, including making shorts or reels from podcast content and scheduling posts

Perks:

* 13th Month Bonus
* Permanent work-from-home / remote set-up
* Health insurance
* Dental insurance
* Mental health insurance
* Great starting salary
* Growth opportunity
* Performance-based raises
* Prizes and bonuses

Specifics:

* Time: Full-time, PST time zone (This is a remote position so you can have the freedom to work from anywhere)

Tech Stack
* Project Management Tools (preferably Asana, ClickUp, or Click to view)
* Slack
* Zoom
* GoHighLevel (nice to have)
* Bookkeeping Tools (nice to have)

Compensation: $9.6k-15.6k/yr

Qualifications:

* Extensive experience as an Executive Assistant (EA)
* Previous work supporting a Sales Manager or Director
* Experience in the digital marketing space is a plus
* Previous experience working in a start-up environment
* Ability to figure things out independently and excel in that capacity
* Enjoyment of fast-paced work environments
* Experience in organizing and creating Standard Operating Procedures (SOPs), particularly in sales, is highly desirable

Don’t forget to attach your PDF resume and send it to Click to view. Please indicate the job title “Executive Sales Assistant” in the subject line. We value those who follow instructions.