Executive VA / Transaction Coordinator

We are looking for an individual who is a superstar, passionate about achievement, and learning-based. Working on our team, you will bring your dynamic personality, consultative spirit, highly motivated drive, and desire for excellence in all that you accomplish.
You will manage our real estate transactions from pended-to-closing. This is a very important position for our team. It takes a very detailed & task-oriented individual to manage the 180+ real estate transaction details.
You will relish the opportunity to take on greater responsibilities and will be eager to demonstrate your ability to push the team closer to achieving its goals. You will be deeply committed to the team achieving greater and greater levels of success, as well as to growing your own skills and developing into a leader within the team. As you succeed in the role, you may have limitless opportunities to grow and increase your responsibility and income.
Primary Objectives:
Manage all buyer & seller transactions from accepted offer to close
Manage post-closing systems
Keep lead agents informed regarding any problems or issues that need to be handled
Responsible for financial systems, including maintaining books, relocation services, & paying bills
Implement projects from agents as needed
Coordinate the purchase, installation, & maintenance of all office supplies & equipment
Manage all incoming/outgoing leads, prospects, & referrals, track sources of business & keep team numbers on track
Manage calendars & appointments for multiple team members
Consult & provide customer service for clients, negotiate inspection responses, & handle all closing issues
Manage vendor relationships
Manage our real estate office & logistics
Database entry and organization of all company data/reports
Regular Work Activities:
System & Information Management
Oversight of contracts through closing
Customer/Vendor Relationships
Bookkeeping & Financial Management
Bringing what is wanted & needed to the team at all times
Supporting Team Members with admin, marketing & all logistics
Key Skills:
Strong written & verbal communication skills
Exceptional organizational & project management abilities
Learning-based
Strong consultation & customer service skills
Service-based attitude
Exceptional critical thinking skills and logical problem solving
Ability to make decisions quickly & without direction
Detail-oriented and an enjoyment of completely a large volume of tasks.
People Contacts & Interactions:
Team Lead – daily
Agent Team – daily
Administrative Team – daily
Buyers/Sellers/Vendors – daily
Job Requirements:
High School Graduate
Five years adminitration, parallegal, executive assistant, real estate or transaction management experience