Executive Virtual Administrative Support Specialist

Now Hiring! Join Our Team as a Virtual Administrative Support Specialist

Are you an organized and detail-oriented individual with proven experience as a Virtual Assistant or in a similar administrative role? We are seeking a talented Virtual Assistant to provide essential administrative support. If you thrive in a collaborative, independent, and flexible work environment, we want you on our team!

Key Responsibilities:
Email Management (25%): Efficiently manage and organize emails, ensuring timely responses and effective communication.
Calendar Coordination (25%): Schedule and coordinate appointments, meetings, and calls while maintaining and updating calendar events and reminders.
Document Preparation and Editing (25%): Handle document preparation, formatting, and basic editing to ensure polished and professional materials.
Business Operations (25%): Perform basic bookkeeping tasks, including invoice processing and expense tracking.
Online Research and Reporting: Conduct online research and present findings in a structured manner.
Project Management Support: Assist in project management and follow-up on tasks with stakeholders.
Process Documentation: Develop new/improved/cleaned-up process documentation to enhance operational efficiency.
General Administrative Support: Provide general administrative support as needed.

Requirements:

Proven experience as a Virtual Assistant or in a similar administrative role.
Experience in Bookkeeping (Required): Demonstrated ability to perform basic bookkeeping tasks, including invoice processing and expense tracking.
Executive Assistance (Required): Proven experience providing executive assistance and support.
Excellent command of English, both written and verbal.
Proficiency in MS Office, Google Suite, and various communication tools (e.g., Zoom, Slack).
Strong organizational skills with the ability to multitask.
Ability to work independently and proactively address needs.
High attention to detail and problem-solving skills.

Technical Skills:

Google Suite
Word/Google Docs
Inbox Management
Process Documentation

Culture/Personality Fit: Collaborative, Independent, Flexible, Professional, Proactive, Strategic

Work Hours: Start at 10-15 hours/week, ramping up to 20-30 hours/week

Compensation: Hourly based on hours worked, paid weekly

Location: Remote, availability from 1 pm PST to 5 pm PST

Start Date: ASAP

Software Skills (from most used to least used):

Gsuite (Required)
MS Office (Required)
Pipedrive CRM (Nice to have)
Wave Invoices (Nice to have)

Ready to take the next step in your virtual assistant career? To apply, please submit a link to your updated resume and a well-crafted cover letter.