Executive Virtual Assistant

We are seeking a highly organized and proactive Virtual Assistant to join our team. The ideal candidate will be responsible for managing various tasks related to editing, layout, and timely production of our newsletter, as well as overseeing our mailing list in Keap. Additionally, the candidate will handle social media management across platforms like Facebook, LinkedIn, Instagram, and Hootsuite, suggesting, composing, and editing posts and emails. The Virtual Assistant will maintain a content and email calendar, manage all emails sent via Keap, and oversee Keap and ClickFunnels campaigns and processes. They will be responsible for nurturing prospects, sending follow-up emails, and managing text message communications with patients and prospects. Furthermore, the candidate will handle all aspects of creating graphics and collateral, cataloging all emails, posts, graphics, and collateral. They will also manage and edit the podcast, including obtaining guests and coordinating bookings. Additionally, the Virtual Assistant will manage scheduling and coordinate all sales calls with the clinical calendar, assist in developing and producing multiple curriculums and courses, and track participants’ progress through courses and marketing campaigns in Keap and ClickFunnels. Documenting all processes and being proactive about tasks are also essential aspects of this role. The candidate should be willing to assist with any needed tasks of other members of the management team to ensure the smooth functioning of the marketing department.

Responsibilities:

Coordinate marketing efforts with clinical delivery for medical, surgical care, and hearing loss treatment, ensuring alignment with overall business objectives.
Develop and document systems and processes to obtain consistent results in marketing and operational tasks.
Manage and maintain the mailing list in Keap, and ensure newsletters are sent out efficiently.
Monitor Facebook campaigns and track Facebook and other platform Key Performance Indicators (KPIs), adjusting strategies as needed to optimize performance and achieve marketing goals.
Keep and maintain a calendar of tasks for the organization, performed on a daily, weekly, monthly, quarterly, or yearly basis.
Edit, layout, and ensure timely production of the newsletter.
Manage all aspects of creating graphics and collateral for marketing purposes.
Manage and edit the podcast, including obtaining guests and booking for the show.
Assist in the development and production of multiple curriculums and courses.
Track participants’ progress through courses and marketing campaigns in Keap and ClickFunnels.
Coordinate scheduling of all sales calls with the clinical calendar.
Maintain a content and email calendar to ensure consistency and timeliness.
Manage and maintain a calendar of tasks for the organization, performed on a daily, weekly, monthly, quarterly, or yearly basis.
Catalog all emails, posts, graphics, and collateral for future reference.
Send follow-up emails to prospects and nurture leads.
Assist with any other tasks required by members of the management team to support the marketing department.
Edit videos and manage content in Sprout Video, ensuring high-quality and engaging video content for marketing purposes.
Utilize Microsoft Office suite, including Word, Excel, and PowerPoint, proficiently to generate and modify documents, spreadsheets, and presentations.
Use Keep and maintain a calendar of tasks for the organization, performed on a daily, weekly, monthly, quarterly, or yearly basis.
Suggest, compose, and edit posts and emails for social media and newsletters.
Handle social media management across platforms including Facebook, LinkedIn, Instagram, and Hootsuite.
Manage all emails sent multiple times a week via Keap.
Develop and document systems and processes to obtain consistent results in marketing and operational tasks.
Ensure tasks are assigned to the appropriate staff members and followed up on as necessary.
Monitor and utilize an API between Modernizing Medicine and Keap for seamless data integration and workflow automation.

Qualifications:

Experience in creating and editing compelling copy for marketing purposes, with a focus on driving engagement and conversion.
Proven track record in sales, with experience in conducting phone calls and following up with leads to achieve sales targets.
Coordinate marketing efforts with clinical delivery for medical, surgical care, and hearing loss treatment, ensuring alignment with overall business objectives.
Proficiency in using Keap, ClickFunnels, Hootsuite, Modernizing Medicine, and other relevant marketing tools.
Experience in developing educational content, including courses, videos, and presentations, to effectively engage and educate audiences.
Proficiency in using Microsoft Office suite, including Word, Excel, and PowerPoint, to create and edit various materials.
Fast learner with a strong desire to try and learn new tools, techniques, and processes in the marketing and operational domains.
Proactive attitude with the ability to prioritize tasks effectively and ensure deadlines are met.
Strong organizational and time-management skills.
Excellent communication skills, both written and verbal.
Ability to multitask and prioritize tasks effectively.
Attention to detail and a high level of accuracy.
Creative thinking and problem-solving abilities.
Knowledge of graphic design principles and experience with graphic design software is a plus.
Familiarity with the Entrepreneurial Operating System (EOS) or willingness to undergo training to effectively implement and run EOS for the management team.
Ability to work independently and collaboratively in a remote team environment.
Strong interpersonal skills with the ability to connect with others and collaborate proactively.

Additional Information:

This is a remote position with flexible working hours. The candidate must have access to a reliable internet connection and be comfortable working in a virtual team setting. Training and ongoing support will be provided to ensure success in the role.

Please reply with attached resume and best contact email if interested