Executive Virtual Assistant

Position: Executive Virtual Assistant to the founder/director, Louisa Williams
Location: Remote/work from home
Employment Type: Full-time
Working Hours: Monday – Friday, 9am – 5pm AEST, Saturday 9am – 12pm AEST
Salary: US$231 per week, paid every Monday
Hours: 42 hours per week
Probation Period: 3 months (pay review and with bonus payments may apply upon successful completion)

About Us
Kooshy Kids is a leading provider of innovative family travel accessories designed to make journeys with children more enjoyable and comfortable. We are looking for a dedicated and highly skilled Virtual Assistant to join our team and support our operations. You can find out more by visiting our website Click to view

Why You Should Join Us
Generous Salary: $924 per month, with weekly payments every Monday.
Paid Birthday Leave: Celebrate your special day with an extra day off, paid!
Bonus Payments: Enjoy the potential for bonus payments after the successful completion of the probation period.
Travel Opportunities: Gain exciting opportunities for domestic and international travel to conferences and networking events.
Flexible Remote Work: Enjoy the flexibility of working from home while being part of a dynamic team.
Professional Growth: Gain valuable experience in e-commerce and logistics while developing your skills and advancing your career.

Your Role
We are looking for a reliable and motivated Virtual Assistant to oversee various administrative and operational tasks. This role combines bookkeeping, data entry, customer service, and more, ensuring a seamless and efficient experience for our operations.

Key Responsibilities
Bookkeeping: Using Xero, maintain accurate financial records, manage accounts payable and receivable, and prepare financial reports.
Data Entry: Enter and update data accurately into various systems and databases.
Document Preparation: Draft, edit, and format official documents, correspondence, and reports.
Employee Records: Maintain and update employee records, including personal information, attendance, and performance reviews.
Rate/Price Negotiation: Obtain and negotiate rates and quotes with suppliers and service providers.
Stockist Management: Manage stockist applications, maintain relationships with stockists, and ensure stock levels are appropriately managed.
Customer Service: Respond to customer service inquiries on social media platforms and ensure customer satisfaction.
Daily Reporting: Provide daily reports on finances, stock levels, and other business metrics as required.
Diary Management: Manage calendars, schedule meetings, and send the director text message reminders to ensure meetings are not missed.
Additional Tasks: Assist with other administrative and operational tasks as needed.

Experience and Skills
Experience: Proven experience as a Virtual Assistant or in a similar administrative role.
Skills: Strong organisational skills, attention to detail, and the ability to multitask. Proficient in Microsoft Office Suite and other relevant software.
Communication: Excellent written and verbal communication skills in English.
Availability: Must be available to work the specified hours and be responsive during these times.
Reliability: Dependable, trustworthy, and able to maintain confidentiality.
Systems Experience : Experience using Shopify, Asana, Slack and Reamaze is advantageous, but not required as full training will be provided.
Graphics: Experience in graphic design is favourable, but not essential.

Additional Information
Location: This role is fully remote.
Requirements: Applicants must be available to work during the specified hours.
Probation Period: A 3-month probation period applies, after which a pay review will be considered.

IMPORTANT: How to Apply
To apply, please send an email to Click to view with the subject line ‘VIRTUAL EXECUTIVE ASSISTANT APPLICATION ‘. The email should act as your cover letter, detailing your experience in any of the above listed required tasks/skills. Please confirm that you can commit to the specified hours and rate of pay, and state the date you are available to commence employment with us.

This application step will demonstrate your ability to follow instructions. We look forward to welcoming a dedicated and enthusiastic individual to our team at Kooshy Kids. If you meet the above criteria and are excited about this opportunity, we encourage you to apply.