Executive Virtual Assistant

Dion Training Click to view

As part of our continued growth, we are seeking an Administrative Virtual Assistant to support the CEO and COO at Dion Training. In this role, you will perform various administrative tasks to help manage the daily operations and responsibilities of our executive team. These tasks may include but are not limited to calendar management, keeping the CEO on track, conducting research, creating PowerPoint presentations, and more. You will play a crucial role in facilitating smooth communication, maintaining organizational efficiency, and supporting the executive team in their strategic initiatives.

Responsibilities:
Manage and maintain the CEO and COO’s calendars, scheduling meetings, appointments, and travel arrangements.
Assist in prioritizing and organizing tasks to ensure deadlines are met and commitments are fulfilled.
Conduct research and compile information as needed to support decision-making and strategic initiatives.
Create and edit professional PowerPoint presentations, reports, and other documents as required.
Coordinate and follow up on internal and external communications on behalf of the CEO and COO.
Assist in organizing and preparing materials for meetings, including agendas, presentations, and meeting minutes.
Handle confidential and sensitive information with discretion and professionalism.
Collaborate with other team members to support cross-functional initiatives and projects.
Take on additional administrative tasks and special projects as assigned.

Qualifications:
Proven experience as an administrative assistant or virtual assistant supporting executives.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong attention to detail and accuracy in all tasks performed.
Proficient in using productivity tools and software, such as Microsoft Office Suite and virtual communication platforms.
Excellent verbal and written communication skills.
Strong research and analytical abilities to gather and present information effectively.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and the ability to anticipate needs and proactively address them.
Self-motivated and able to work independently with minimal supervision.
Flexible and adaptable to changing priorities and able to work in a fast-paced environment.