Executive Virtual Assistant

Hours: Full Time; US Hours (exact schedule TBD)

Starting Salary: $1,500/USD/month

Position Overview:
We are seeking a highly organized and detail-oriented Virtual Executive Assistant with a strong background in project management to provide comprehensive administrative support to our team.

In this remote role, you will play a crucial role in ensuring the seamless operation of our business, managing projects, and assisting our executives in various tasks.

The ideal candidate will have a proactive approach, exceptional multitasking abilities, and a keen eye for detail.

Role Responsibilities:
– Assist executives in managing daily schedules, appointments, and prioritizing tasks
– Ability to juggle schedules for multiple individuals to avoid calendar conflicts
– Handle email correspondence, communication, and follow-ups on behalf of the executives
– Organize and participate in virtual meetings, take minutes, and distribute action items
– Maintain and update databases, files, and documents in a well-organized manner
– Handle travel arrangements, accommodations, and logistics for business trips
– Proactively identify process improvement opportunities and implement efficient workflows

Required Skills:
– 5+ years as an executive admin
– Strong project management background with a proven track record of successfully coordinating and delivering project
– Excellent organizational and time management skills, with the ability to prioritize tasks effectively
– Outstanding communication skills, both written and verbal, with a keen attention to detail
– Proficient in using virtual collaboration tools such as Slack, Zoom, Microsoft Teams, and project management software
– Tech-savvy with the ability to quickly adapt to new software and tools
– High level of professionalism and discretion when handling sensitive information
– Self-motivated and proactive attention to detail

Background:
-Bachelors in Business Admin
-BONUS: Certification in project management (e.g., PMP, CAPM) (helpful but not requirement)

Tools:
-Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
-Project management software (e.g., Asana, Trello, Click to view)
-Virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams)
-Cloud storage and file-sharing platforms (e.g., Google Drive, Dropbox)

Location:
This is a remote position, allowing you to work from the comfort of your home. However, the ability to work during your clients hours is imperative, and you must come to the table with your own time management skills.

Application Process:
Please submit:
-Cover Letter
-Resume (with 3 relevant references)
-Short 1-2min video introduction

Email these to Click to view with #DynamicAssistant in your submission subject line.