Executive Virtual Assistant

Summary:
We are seeking a detail-oriented and tech-savvy Administrative Assistant. This person will provide administrative support to the Executive Director and staff. Responsibilities include managing calendars and meetings, assisting with communications and outreach, data management, and providing general administrative support. The ideal candidate will have 2+ years of related administrative experience, proficiency in Microsoft Office and Google Suites, excellent communication skills, and the ability to work both independently and collaboratively with minimal supervision. This is a full-time position – 40 hours per week position.

Essential Duties and Responsibilities:
• Administrative Support: Prepare materials for Board meetings, maintain organizational files, serve as first point of contact, manage office equipment and supplies, provide general administrative support
• Meeting/Event Coordination: Manage organization calendar, secure meeting spaces, coordinate event logistics, assist with outreach and promotions
• Communications: Assist with newsletters, flyers, website updates, social media, and photo archives
• Monthly Newsletter: Draft and distribute a monthly newsletter highlighting organizational activities and upcoming events
• Social Media Management: Manage daily/weekly posts, create monthly plans, expand reach and following
• Branding and Design: Maintain brand guide, create branded documents and visual presentations
• Other Digital/Client Work: Create promotional materials, invitations, programs, and visual aids for events
• Design and implement automated workflows using Zapier and Pabbly.
• Integrate various AI tools and software to create efficient automated systems.
• Develop both simple and complex automation processes to enhance operational efficiency.
• Troubleshoot and optimize existing automation systems.
• Provide training and support to team members on using automated workflows.

Qualifications:
• 2+ years of administrative experience, non-profit experience a plus
• Proficiency in Microsoft Office, Google Suites, social media platforms
• Strong attention to detail and teamwork skills
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and meet deadlines
• Self-motivated with the ability to troubleshoot independently
• Commitment to the organization’s social justice mission

APPLICANTS MUST INCLUDE THEIR RESUMES.