Executive Virtual Assistant

Executive Virtual Assistant – Remote
Location: Remote (Company based in Toronto, Ontario)

Industry: Commercial Real Estate & Short-Term Rental Management

Job Type: Part-Time to Full-Time (20-40 hours/week)

Salary: $3-$8/hr, dependent on skills and experience, with potential bonuses

Working Hours: Flexible, preferred 8-hour shift between 7 AM and 7 PM EST, Monday to Friday

About Us:
We are a dynamic and growing company in the commercial real estate and short-term rental management industry based out of Toronto, Ontario. Our mission is to provide exceptional service to our clients and maintain high-quality properties for our guests. We are currently looking for an Executive Virtual Assistant to join our team and support our daily operations and growth.

Role Overview:
As an Executive Virtual Assistant, you will play a crucial role in supporting the day-to-day activities of our business. This position offers room for growth and development as you become more familiar with our operations. Your responsibilities will include:

Schedule Management: Keeping the calendar organized, ensuring timely follow-ups, and helping stay on top of all appointments and commitments.
Client Deliverables: Sending out deliverables to clients promptly and efficiently.
General Virtual Assistance: Undertaking various administrative tasks to support daily business operations.
Data Entry and Transcription: Organizing business information and documents, maintaining spreadsheets, and ensuring data is up-to-date and accurately entered.
Customer Service: Handling guest inquiries for short-term rentals and managing lead inquiries through Facebook ads.
Research & Copywriting: Conducting research as needed and presenting findings in specified formats.
Ideal Candidate:

Experience & Skills: Previous experience in a similar role is an advantage but not required. Excellent written communication skills in English are essential. Proficiency in Excel, Word, Google Apps, CRM tools, and project management software (e.g., Trello, Asana) is highly desirable. Familiarity with communication tools (Zoom, Skype, WhatsApp, Teams, Slack) is important for staying connected with the team.
Attributes: We are looking for someone who is highly organized, proactive, and capable of working independently. You should be a quick learner, adaptable, and comfortable working in a fast-paced environment.
To Apply:
Please submit your resume along with a cover letter detailing your experience, why you are interested in this role, and how you can contribute to our team’s success. Include any relevant work samples or descriptions of past projects that demonstrate your skills and abilities.

This job posting is designed to attract candidates who are flexible, eager to learn, and capable of handling various tasks efficiently. Feel free to adjust any part of it to better fit your specific needs or preferences.