Job Title: Executive Virtual Assistant
Salary: PHP 30,000 per month as a starting rate with increase after 6 months based on performance and another review after 12 months from start date. The first few months will adherently be considered as ‘training’, but will be paid, as there is a lot to learn about the industry and business.
Work schedule: 9AM – 6PM EST, Monday to Friday (Timezone may slightly vary, dependent upon whether or not the Client is traveling)
Where to send the application:
Job Description:
We are currently seeking a highly motivated and proactive Executive Assistant to provide comprehensive administrative support. This remote role requires exceptional communication skills, strong computer and analytical capabilities, and a mind geared highly towards organizational skills and being consistent on follow-ups and task reminders – you are a TASK MASTER that can keep track of all of the delegated tasks to other internal team members and can keep the CEO on track with their todos and tasks that occur on a daily basis including setting reminders for overdue tasks or time sensitive tasks and meetings.
The ideal candidate will also have experience working with foreign employers and a high degree of multitasking ability, along with the capacity to work well under pressure and in a very fast-paced environment.
This role may begin part-time with the potential for a transition to full-time based on performance.
An average day would look like:
9AM – 11AM – Covering emails and text messages, note-taking, todo’s to list down and action items
12PM – 2PM – actioning all notes as discussed in the morning, while being on a phone call on mute in case any client calls come in where you will be listening to any action items to be taken note of.
3PM – 4PM – Second round of emails and text messages to discuss and take note of a response to reply with
4PM – 6PM – Being “online and available” to listen to background meetings and/or phone calls that come in and taking note of action items as needed, following up on action items that were discussed earlier in the day that should be “completed” by the end of day, impromptu small tasks as requested by the CEO, and providing moral support to the CEO to spend time to complete his tasks, if any, and if possible.
Key Responsibilities:
– Manage and maintain executives’ schedules.
– Listen to phone calls and participate in note-taking and action-item notes at any time during working hours.
– Create and prepare reports, spreadsheets, draft and send emails, create invoices, send text messages on behalf of the client.
– Handle confidential information with discretion and utmost security.
– Use strong analytical skills to troubleshoot problems and give efficient solutions where needed.
– Support the executive team in ad-hoc tasks as needed.
Qualifications:
– Proven strong verbal and written communication skills in the English Language – must be Fluent.
– Proven experience as an Executive Assistant or similar role for 2-3+ years
– Prior experience working with foreign employers is highly desirable.
– Excellent MS Office or Google Suite knowledge and proficiency in computer skills.
– Outstanding organizational and time management skills to ensure that you and the team gets tasks done and keep track of tasks to the point where nothing gets lost and is consistently being followed up on until a solution is met.
– Familiarity with standard office applications (e.g., e-calendars, emails, phone calls, SMS).
– Ability to multitask, prioritize daily workload, and solve problems efficiently.
– Discretion and confidentiality.
– MUST have a typing speed of at least 70 WPM+, the higher, the better advantage as you would be taking notes in a very fast-paced environment and ideally flatiron those notes into professional responses verbatim.
If you are a results-driven individual with exceptional skills, we encourage you to apply for this opportunity.
IF INTERESTED, PLEASE SUBMIT THE FOLLOWING TO , WITH SUBJECT LINE “APPLICATION: EXECUTIVE VIRTUAL ASSISTANT – FIRST NAME LAST NAME”:
• updated CV/Resume,
• voice or video recording introducing you, your skillsets & experience, and why we should hire you,
• Personality Test Results from /test/type-finder-personality-test-new
• Typing test results from /
FAILURE TO FOLLOW INSTRUCTIONS WILL BE AUTOMATICALLY REJECTED/DENIED.
APPLY FOR THIS JOB:
Company: Rhino Squad
Name: Julianne M
Email: