Executive Virtual Assistant

We are seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be tech-savvy, resourceful, and possess excellent communication skills. As an Executive Virtual Assistant, you will play a critical role in ensuring the smooth operation of daily tasks, managing schedules, handling various administrative duties, overseeing social media management and communication, as well as project management and coordination with other contractors, to support our executives in maximizing their productivity.

Responsibilities:

Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up.
Prepare and edit correspondence, presentations, reports, and other documents as needed, including PowerPoint presentations.
Conduct research on various topics and provide summaries or recommendations as requested.
Assist in preparing meeting agendas, documents, and materials, and take minutes during meetings as needed.
Coordinate and liaise with internal teams, external stakeholders, and clients on behalf of executives.
Handle confidential information with discretion and professionalism.
Assist in managing projects, tracking progress, and ensuring deadlines are met.
Coordinate with other contractors and vendors, ensuring timely delivery of services and materials.
Handle expense reports, reimbursements, and other financial documentation.
Anticipate executives’ needs and proactively identify opportunities to streamline processes and improve efficiency.
Assist with personal tasks and errands as needed, including personal scheduling and organization.
Act as a gatekeeper, screening and prioritizing incoming communications and requests.
Maintain organized electronic and physical filing systems.
Provide administrative support for special projects and initiatives as assigned.
Experience with GoHighLevel or similar CRM platforms for managing client interactions and workflows.
Work exclusively during EST hours to ensure alignment with the executive team’s schedule and availability.
Create and manage social media content calendars, schedule posts, and engage with followers across various platforms.
Monitor social media channels for mentions, messages, and comments, and respond promptly and professionally.
Coordinate with marketing team to develop social media campaigns and strategies to increase brand visibility and engagement.
Collaborate with graphic designers and content creators to produce visual assets for social media posts and campaigns.
Maintain regular communication with internal teams and external partners to ensure consistent messaging and brand representation on social media platforms.
Requirements:

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting executives or senior management.
Excellent written and oral communication skills, with the ability to articulate ideas clearly and professionally.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
High level of attention to detail and accuracy in work.
Ability to work independently and take initiative, while also functioning well within a team environment.
Discretion and confidentiality in handling sensitive information.
Tech-savvy with proficiency in virtual communication tools and platforms (e.g., Zoom, Microsoft Teams, Slack).
Strong project management skills and the ability to coordinate with other contractors and vendors.
Strong problem-solving skills and the ability to adapt to changing priorities.
Bachelor’s degree or equivalent experience preferred.
Minimum of 5 years of experience working remotely.
Benefits:

Competitive salary
Flexible work hours
Remote work opportunity
Opportunities for professional development and advancement
Health insurance
Paid time off
If you have a passion for organization, thrive in a fast-paced environment, and possess the skills and experience to excel as an Executive Virtual Assistant, we encourage you to apply. Please submit your resume and cover letter outlining your qualifications and relevant experience. We look forward to reviewing your application!