Executive Virtual Assistant

We are seeking a highly organized and detail-oriented virtual assistant to provide comprehensive administrative support. The ideal candidate must possess exceptional attention to detail, EQ, and discretion, with a minimum of a bachelor’s degree. The virtual assistant will be responsible for various tasks, including data analysis, document preparation, project coordination, recruiting, and resume screening.

Responsibilities:
> Perform data analysis tasks, including gathering, organizing, and interpreting data sets to provide insightful reports and recommendations.
> Prepare documents, presentations, and reports with precision and accuracy.
> Coordinate and manage projects, ensuring deadlines are met and deliverables are executed flawlessly.
> Assist in recruiting efforts, such as sourcing candidates, scheduling interviews, and conducting initial resume screenings.
> Maintain strict confidentiality and exercise discretion in handling sensitive information.
> Ensure effective communication and collaboration within the team and with external stakeholders.
> Maintain and update various databases, CRMs (Customer Relationship Management) tools like Salesforce and HubSpot, and other relevant systems.
> Conduct basic SQL queries for data extraction and analysis.
> Utilize LinkedIn Navigator to identify and engage with potential candidates or business connections.
> Manage and prioritize email correspondence, calendar management, and travel arrangements.
> Provide general administrative support, including organizing meetings, taking minutes, and handling ad-hoc tasks as required.

Requirements:
> Bachelor’s degree or higher in a relevant field.
> Strong internet connection to ensure seamless remote work.
> Ability to work a minimum of 4 US ET hours per day
> Proven experience as a virtual assistant or similar administrative role, demonstrating exceptional EQ, attention to detail, and discretion.
> Proficient in data analysis, document preparation, and project coordination.
> Familiarity with recruiting processes and resume screening techniques.
> Advanced skills in Google Suite (Docs, Sheets, Slides), Microsoft Office Suite (Excel, PowerPoint, Word), and collaborative tools like Slack.
> Experience working with CRMs such as Salesforce and HubSpot.
> Basic knowledge of SQL for data extraction and manipulation.
> Familiarity with LinkedIn Navigator for sourcing and networking purposes.
> Excellent verbal and written communication skills.
> Highly organized, with the ability to prioritize tasks and meet deadlines effectively.
> Strong problem-solving skills and a proactive approach to addressing challenges.
> Ability to work independently with minimal supervision while maintaining a high level of productivity.
> Must send resume, sample work product, and 2 references.

Test assignment
Please shortlist 2-3 qualified candidates for a C-level job posting. Provide a summary of your selection criteria and explain the rationale.

If you are a self-motivated and detail-oriented professional with a passion for providing exceptional administrative support, we encourage you to apply. Join our team as a virtual assistant and contribute to our success in a remote work environment.