About the Company:
Yellowcakeshop Clothing is a passionate small business creating unique, handcrafted fashion staples for the busy professional woman with care in Cleveland, Ohio, and Chicago, Illinois.
We seek a highly organized and proactive Executive Virtual Assistant to support our team, founder, and CEO in managing daily operations as well as a few personal tasks as we scale and grow nationwide.
The Role:
As an Executive Virtual Assistant, you will play a pivotal role in various aspects, including:
1. Event Participation:
– Research and secure participation in events aligned with our target audience, manage logistics, and track sales.
2. Website & Online Presence:
– Manage our Shopify store, process customer orders, maintain Google My Business page, and troubleshoot Shopify issues. Collaborate with offshore performance marketers and team members to aid in our e-commerce growth.
3. Customer Service & Email Management:
– Provide exceptional customer service via email (Outlook & Gmail), collaborate with the team on customer concerns, and manage communication with potential partners.
4. Project Management:
– Assist with marketing campaigns and events, production schedules, inventory tracking, order fulfillment, and coordinate with photographers and stylists.
5. Calendar Management & Scheduling:
– Schedule appointments and meetings for the team and maintain an organized calendar system. Assist with implementing automated systems to streamline recurring tasks.
6. Grant Research & Application:
– Research grant opportunities and prepare applications.
7. Administrative Support:
– Collaborate with our social media team, create reports, presentations, graphic design materials, manage finances, and conduct research.
8. Artisan Relations & Wholesale:
– Research wholesale platforms, manage product listings, cultivate relationships with partners, and maintain inventory.
9. Media & Public Relations:
– Develop press releases, secure media coverage, and manage inquiries.
Qualifications:
– 4-5 years of experience as an Executive Virtual Assistant or similar role.
– Strong organizational skills and a keen eye for detail.
– Excellent communication and interpersonal skills.
– Creative problem-solver, self-starter, go-getter attitude.
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
– Experience with Shopify and Asana a plus.
– Ability to work independently, manage multiple priorities, and meet deadlines.
– Positive attitude and passion for fashion and small businesses.
**Bonus Points For:**
– Experience with social media management platforms.
– Understanding of handmade products.
– Experience with Mac
-Experience managing multiple projects with varying deadlines.
-Market research and competitor analysis skills.
-Bookkeeping and financial experience.
Benefits:
• Competitive salary ($740-1100/month).
• Flexible work schedule (40 hrs/week, remote).
• Opportunity to work with a passionate and creative team.
• Make a real impact on a growing small business.
To Apply:
Please submit your resume and cover letter to with “Executive Assistant for Yellowcakeshop” in the subject line. Please do not contact us via social media.
APPLY FOR THIS JOB:
Company: A.P. Web Solutions
Name: Valerie Mayen
Email: