We are seeking a highly skilled Executive Virtual Assistant to support a successful CEO in building his fourth startup. The main focus of this role as an EA is to assist the CEO in maximizing his time and productivity. This is a long-term opportunity for growth and recognition within a valued and respected position.
Working hours for the position are 5:00am – 2:00pm Philippines time. You will have 3 hours (5:00am-8am Philippines time) overlap with our CEO based on New York City.
**Roles & Responsibilities**
As a Virtual Executive Assistant, you will be instrumental in supporting the CEO in the growth and development of the studio. Your responsibilities will include assisting the CEO in various tasks across his personal and professional life. This role encompasses a wide range of duties that may include:
– Professional:
– Email management using gmail
– Calendar management using google calendar and calendly
– Document organization using google drive & notion
– Summarize transcribed meeting notes with
– CRM management using notion
– Draft meeting follow up emails and tasks in notion, text expander, and gmail
– Plan travel including plan itineraries and book flights, hotels, and restraunts
– Track and categorize expenses using quickbooks (light bookkeeping)
– Send and track invoices using quickbooks
– Negotiate service fees and bills with vendors
– Generate leads for potential clients
– Screen leads using notion and google sheets
– Create personalized cold emails using chat GPT and google sheets
– Send messages to potential leads across linkedin, twitter, and email
– Create content planning calendars for linkedin and blog posts
– Prep sales decks using google slides
– Create systems and processes for workflows, document them using Notion and Loom
– Personal:
– Plan travel including plan itineraries and book flights, hotels, and restaurants
– Place weekly grocery orders
– Schedule medical appointments
– Submit claims for health insurance
– Manage airbnb listing occasionally
– Draft outreach and follow up for dinner party invitations
What we look for in a candidate:
– You are an experienced Executive Assistant with at least 3 years of direct experience as superstar administrative assistant, executive assistant or project manager
– You’re someone who is a quick learner, is smart, thorough and fast.
– You like to solve problems.
– You are competitive and love being really good at your job.
– You’re great with digital tools and you’re excited about learning new technology.
– You’re thoughtful about your projects, producing high-quality outputs for the team.
– You’re comfortable communicating via Email, Slack, Voice Messages or Video (Loom).
– You’re super dependable and expect your boss to be the same in return.
– You speak & write fluent English. This is an absolute must as you’ll be speaking with clients or team members when needed.
– Software you should be great at using: Google Suite (slides, sheets, gmail)
– Software you have basic experience with and a desire to master: Notion, airtable, loom, quickbooks, , zapier, Chat GPT
– You have fast, reliable internet and a reliable computer that can handle multiple applications open at once (Slack, Notion, Airtable, Google Chrome, Zoom, etc)
– You’re available to start immediately within 2 weeks of a job offer
**Who you will work with:**
[Dean](/in/dean-ginsberg-53bb3030/) is a serial entrepreneur with 10+ years of experience building and scaling startups and enterprise businesses. In his tenure, he has worked at the leadership level to digitally transform some of the largest and fastest-growing companies of the last decade. Companies Dean has worked with include Burger King, HelloFresh, Morning Brew, and Vetsource.
### **How To Apply**
Step 1: Complete our online written interview questionnaire here –> /r/31Wav4
VERY IMPORTANT — only apply using the tally form link above.
Step 2: Applicants who sound like the person we are looking for will receive an invitation for a Zoom video interview.
Step 3: If chosen, we will make you an offer
APPLY FOR THIS JOB:
Company: ia Blueprint
Name: dean ginsberg
Email: