EXPERIENCED Admin Assistant — Property Management and Maintenance Services
Our Property Management Company is growing quickly, and we are looking to hire an experienced admin assistant to help with our growth. Our business is focused primarily on Community Associations, in which we provide financial management, accounting, property maintenance, inspections, and other client services for homeowners and the Board of Directors (the elected officials of the community/property). Real Estate and/or accounting experience is preferred.
As an admin assistant in our business, you will be working alongside the CEO to aid and track the overall performance of our other seven (7) team members in the office. If hired, you will be the only Virtual Assistant for our company. Please reply with “Let’s go” in the subject line if you’ve read this far. Your role will include the following tasks:
• Use QuickBooks Online to process accounts payable (AP) and accounts receivable (AR).
• Using MICROSOFT OFFICE and WINDOWS to update and track team Performance Key indicators (KPIs).
• Monitor and organize the CEO’s emails according to priority so he can focus on higher-level tasks.
• Manage CEO calendar and scheduling.
• Utilize our management software to track action items and ensure timely task completion.
• Perform Data Entry and form completion.
• Order supplies.
• Conducting Client Surveys.
• Cold Calling and Prospecting.
• Taking and/or transcribing meeting notes.
• Manage Social Media Content as requested and required.
• Assist with recruiting new employees.
• Complete monthly company billing and invoices.
• Create business templates for company use.
• Perform business research for potential new business.
• Make phone calls and write emails to clients.
• Provide good customer service.
The ideal candidate is EXTREMELY detail-oriented and organized, a great listener, an excellent communicator, great at following instructions, VERY proactive, and takes initiative. If you read this far, please reply instead with “I’m ready!” in the subject line. Training via Zoom will be provided for all tasks and will mostly be performed so you can watch and learn how to complete all tasks. We will also provide SOPs and work with you to create training videos as necessary for future usage. MUST WORK ON EST.
If interested in this role, please reply with a screenshot of your internet speed from / and provide a short 30-second voice sample explaining why you are the best fit for this job and what are some of your hobbies.
APPLY FOR THIS JOB:
Company: Paper Shoot Camera
Name: AJ
Email: