Experienced Bookkeeper and Sales Coordinator

Job Title: Bookkeeper and Sales Coordinator

Job Location:
Remote but should be available at EST Monday through Friday. 9 am to 5 pm

Company Overview:
EonCoat is an innovative leader in the protective coatings industry, founded in 2009. Our cutting-edge technology revolutionizes corrosion protection, offering long-lasting solutions for various applications. Headquartered in Fuquay-Varina, North Carolina, USA, our company’s mission is to provide sustainable, high-performance coatings that ensure the longevity and safety of critical infrastructure and industrial assets. With a team of dedicated experts, we have achieved numerous milestones and garnered recognition for our exceptional products. At EonCoat, we are committed to excellence, environmental responsibility, and a vision of building a world with lasting protection against corrosion and wear. Join us in shaping the future of industrial coatings.

Job Summary:
As an integral part of our organization, you’ll play a key role in maintaining financial stability and ensuring the smooth flow of sales processes. Your responsibilities will include managing our books using Xero software, handling sales orders, tracking payment statuses, and coordinating with our warehouse team. Additionally, you’ll maintain daily expense reports, provide valuable support to the CEO, and independently tackle challenges as they arise. If you’re a detail-oriented problem solver who thrives in a dynamic environment, we want you on board to help drive our success.

Qualifications:
Education: A degree in finance, accounting, business administration, or a related field is helpful but unnecessary.
Experience: Prior experience in bookkeeping, accounting, or financial management is essential.
Familiarity with using financial software, especially Xero, is highly desirable.
Experience in sales order management and coordination is a plus.
Analytical Skills: Strong analytical skills are necessary for tracking payments, managing expenses, and identifying financial trends or discrepancies.
Communication Skills: Effective communication is vital for liaising with team members, customers, and vendors, as well as for documenting and reporting financial information.
Detail-Oriented: Attention to detail is crucial for accurate financial record-keeping and order management.
Problem-Solving: Identifying and addressing issues independently with minimal supervision is valuable.
Adaptability: Given the diverse responsibilities, adaptability to changing tasks and priorities is essential.
Xero Software: Proficiency in using Xero or similar accounting software for bookkeeping and financial management.
Sales Coordination: Skills in managing sales orders, tracking payment status, and coordinating with warehouse teams.
Financial Reporting: Ability to create and maintain detailed financial reports, including expense reports.
Microsoft Office: Familiarity with Excel, Word, and other Microsoft Office applications for data analysis and reporting.
Organization: Strong organizational skills to efficiently manage records, documents, and tasks.
Time Management: Effective time management skills to prioritize and meet deadlines for various responsibilities.
Teamwork: Easy to get along with and work as a team.
Problem-Solving: Critical thinking and problem-solving skills to address challenges as they arise.

Responsibilities:
Bookkeeping: Maintain accurate financial records using Xero software, including tracking income expenses and reconciling accounts.
Sales Order Management: Create and manage sales orders using CIN7, ensuring accuracy and timeliness in processing customer orders.
Payment Tracking: Monitor payment statuses for sales orders, follow up on outstanding payments, and update the warehouse when charges are paid.
Warehouse Coordination: Collaborate with the warehouse team to ensure they are informed about order status and can proceed with order fulfillment.
Expense Reporting: Maintain daily expense reports on active jobs, categorize expenses, and accurately record and report all expenditures.
Support CEO: Assist the CEO with various administrative duties, research, and ad-hoc projects.
Problem Solving: Demonstrate the ability to independently identify and resolve issues or challenges with minimal supervision, ensuring smooth operations.
Documentation: Maintain organized records, both digital and physical, related to financial transactions, sales orders, and expense reports.
Communication: Effectively communicate with team members, customers, and vendors to facilitate order processing and financial transactions.
Process Improvement: Identify opportunities to streamline and improve financial and sales processes for increased efficiency and accuracy.
Compliance: Ensure compliance with company policies in all financial transactions and reporting.
Adaptability: Be adaptable and willing to take on additional tasks and responsibilities to support the organization’s growth and success.

Compensation:
Compensation for this position is flexible and will be determined based on the candidate’s experience and qualifications. Additionally, we offer the potential for performance-based bonuses tied to specific metrics and achievements, providing an opportunity for increased earnings based on your contributions and results.