Experienced Real Estate Virtual Assistant

We are looking for a top notch Real Estate Executive Assistant who thrives in an entrepreneurial environment, has a passion for real estate and the ability to multi-task in a high-volume, fast paced, deadline-driven work environment.

(Please note you must have worked for a minimum of 18 months in a real estate business to apply)

I am a solo agent with a growing business. I am looking to build a fast-paced, boutique-sized real estate team at Keller Williams, one of Forbes’ happiest companies to work for.

You are:
• Clever, creative and open-minded
• A problem-solver
• A quick learner
• A motivated self-starter who is able to work with little supervision
• Service-oriented
• Proactive and understand the need to chase information and follow-up
• Poised in high-pressure situations
• Discrete and accustomed to dealing with confidential information
• Adaptable to new methods and technologies
• Driven, dedicated and passionate about what you do

You have:
• Real estate experience is a MUST HAVE (if you do not have at least 18 months of experience, please do not apply)
• Great listening skills and you are not too shy to ask for clarifying questions
• Experience in a fast paced Administrative, Sales Support and Marketing role
• Excellent attention to detail
• Exceptional organizational skills
• A keen eye for style and design
• Solid computer and social media technical skills
• Excellent interpersonal, verbal and written communication skills (if there are typos in your emails, this won’t work out)
• Completed University degree
• A sense of humour

What You Want:
• To be recognized for your contribution. With a great work environment and rewarding compensation package.
• To become an essential part of a winning team. We are known for successfully marketing properties for record-breaking prices and positioning buyer-clients for success in negotiations and multiple offer situations. Your contributions will shape the team as you make us more effective and efficient.
• The opportunity to grow and take on more responsibilities. We have ambitious goals and targets. As we grow, the role will expand and more support will need to be hired and collaborated with
• To work with real people. Relationships are everything in real estate. We have great clients and, together, our team will forge the kind of personal connections that turn buyers and sellers into raving fans.
• To take on an exciting new challenge. Our real estate practice has grown exponentially these past few years and we need your drive, skill-set and personality to help organize and rewire the business to reach its next level.

What you’ll do:
• Prepare Agreement of Purchase and Sale and related documents as needed
• Maintain current listings and files in an organized and complete manner
• Prepare powerpoint sales pitch presentations
• Perform MLS searches for relevant data to be used in client presentations
• Oversee marketing operations and social media
• Create, oversee, and maintain new systems/processes to make the team more effective and efficient, including developing operational manuals
• Conduct weekly reporting
• CRM/Database administration
• Create and maintain an organized (virtual) work environment

If you’re interested, contact us today with your resume and cover letter. We can’t wait to meet you!