Experienced Real Estate Virtual Assistant with Expertise in the Canadian Market

Core Responsibilities:

Administrative Support:
Assist with administrative tasks such as managing emails, organizing files, and handling correspondence.
Coordinate and schedule appointments, property showings, and meetings.
Generate checklists for each transaction or listing process.
Prepare and edit real estate documents, contracts, and agreements.
Maintain and update client databases, ensuring accuracy confidentiality, and respect for the processes in place to encourage organization within Follow Up Boss and Pandadoc.
Coordinate with vendors.

Transaction Coordination:
Assist with transaction management, including reviewing contracts, deadlines, and contingencies.
Coordinate with clients, lenders, title companies, and other parties involved in the transaction process.
Facilitate communication and ensure all required documentation is complete and submitted promptly.

Client Communication and Support:
Respond to client inquiries, providing information, answering questions, and addressing concerns.
Maintain regular communication with clients, providing updates on property listings and market trends.
Help coordinate and execute marketing strategies to promote listings and attract potential buyers or renters.

Desired Tools:
Follow Up Boss (Must-Have)
Ylopo
PandaDoc or a similar platform
MLS
Social Media Platforms: IG, FB, LinkedIn
Webforms but looking to switch
DropBox

Qualifications:
Canadian Real Estate experience
Minimum of 3 years of experience as a Real Estate Virtual Assistant or in a similar role.
High level of experience with Follow Up Boss.
Strong understanding of real estate operations, transactions, and documentation.
Excellent organizational and multitasking skills, with the ability to prioritize and meet deadlines.
Proficient in real estate software and tools such as MLS systems, CRM software, and transaction management platforms.
Strong attention to detail and accuracy in handling real estate documents and contracts.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Ability to work independently and remotely, while maintaining a high level of productivity.
Familiarity with real estate marketing strategies and online lead generation is a plus.
High-speed internet connection and a dedicated workspace for remote work.

Interviews will only be scheduled to candidates who have submitted both their RESUME and a COVER LETTER detailing their eReal Estate experience in Canadian Market .