Experienced Virtual Executive Assistant

We are looking for an experienced Virtual Executive Assistant to provide comprehensive support to our CEO and the entire executive team. Our ideal candidate is technologically savvy, highly organized, and a fast learner who can adapt to new tools and technologies. The role will primarily involve supporting our CEO, who frequently utilizes cutting-edge technologies, such as AI tools. This is a remote position, and we expect the candidate to work within CET business hours, with some flexibility.

Key Responsibilities:
-Prepare and create materials for recurring company-wide and leadership meetings.
-Organize and distribute meeting notes and recordings, and ensure follow-up on action items.
-Assist with administrative and operational tasks, including monthly bookkeeping and reporting.
-Manage calendars and inboxes, and coordinate travel arrangements as required.
-Anticipate the needs of the executive team and perform tasks to meet those needs efficiently.
-Provide support for personal tasks for the co-founders (up to 20% of the time).

Qualifications:
-5+ years of experience as an executive assistant or in a relevant administrative support role.
-Familiarity with commonly used communication, productivity, and administrative tools, including Slack, Zoom, Notion, and Loom.
-Quick learner with the ability to adapt to and leverage new tools and technologies.
-Highly organized with a strong ability to follow through on tasks.
-Capable of meeting deadlines in a fast-paced and dynamic work environment.
-Strong verbal and written communication skills.

Application Process:
To apply for this exciting opportunity, please submit the following:
-Your updated resume highlighting your relevant experience
-Video Interview Task: Share Your Problem-Solving Abilities

Instructions:
Please record a video of yourself answering the following three interview questions. Your video should be concise and not exceed 5 minutes in length. This is an opportunity for us to learn more about your problem-solving skills and resourcefulness. Feel free to be creative and provide specific examples from your work experience.

Question 1: Introduce yourself and describe your past executive assistant experience and why you would be good for this role.
Question 2: Can you describe a situation from your previous work experience where you successfully solved an unexpected problem? What steps did you take to address the situation, and what was the outcome?
Question 3: Describe a time when you had to make a difficult decision with limited information. How did you gather the necessary information, weigh the options, and arrive at a well-reasoned decision? What was the outcome, and what did you learn from this experience?
Question 4? Why should we choose you for this role?

Once you have recorded your video answers, please upload the video file to a platform of your choice (e.g., YouTube, Google Drive, Dropbox) and share the video link with us by replying to this email. If the video has any access restrictions (such as a password), please provide the necessary credentials to access it.

We appreciate your willingness to participate in this video interview task and look forward to gaining insights into your problem-solving abilities. If you have any questions or encounter any issues, please don’t hesitate to reach out to us.

Note: Applications without a resume and video will not be considered.