Expert Virtual Assistant for Founder + VP of Sales For Rapidly Growing Startup

We are seeking a highly skilled and efficient Expert Virtual Assistant to support our Founder and VP of Sales. Our company is a trending fractional sales management service, providing sales strategies and support to businesses within the natural food and beverage market. As we continue to grow and expand our operations we will need a dedicated individual who can manage a variety of tasks to support the founder and to ensure smooth and efficient business processes. This position will be part-time to start and will quickly expand to full time with the right candidate as our company is growing RAPIDLY. You are the right fit if bringing organization to chaos is your super power and you have strong communication skills and superb attention to detail.

PLEASE PROVIDE A 2 MINUTE VIDEO (use Click to view or something similar to send a video link) explaining why you are the perfect fit for this position. You and the founder will be working closely together on a daily basis and this is a good place to not only demonstrate your qualifications for the role but your authentic personality. IF you don’t have ample experience as a VA doing the type of activities required in the role please do not waste time applying. IF you do, please apply and knock our socks off!

Responsibilities:
• Provide expert virtual assistant support to executives, assisting with various tasks to allow them to focus on critical job duties.
• Demonstrate overall high-level skills in organizing and building systems for effective organization.
• Perform basic data entry and organization in Excel/Google Sheets.
• Support a phone salesperson utilizing the CRM PipeDrive, including replying to emails within the CRM and maintaining detailed organization within the CRM as the system becomes more complex with the addition of more clients with unique needs.
• Manage email inboxes, sending emails from various templates while adding a personal touch to address the individual needs of each response for customer emails.
• Exhibit strong organization skills; Notion expertise is a plus, as the company utilizes a Notion dashboard and wiki. The role requires keeping this space well-organized and initiating new pages and databases to track all company activities.
• Submit turnover forms by filling out simple spreadsheets and managing an email inbox with meticulous attention to detail, ensuring all orders placed receive appropriate follow-up.
• Display a high level of initiative and resourcefulness in using various tools, AI, and software to support the company’s organization as business complexities increase.
• Help us continuously take our internal systems to the next level of efficiency and industry-disrupting value provision for our clients.

Wage:
Compensation is based on experience and skill level — please provide your expected wage.

Details:
• This role requires a keen attention to detail and proficiency in specified software, including Excel/Sheets and ideally Notion.
• The ideal candidate will be able to work independently, demonstrating a proactive approach to tasks and the ability to utilize various technological solutions to enhance organizational efficiency.

Ideal Candidate:
• Possesses expert virtual assistant skills with a proven track record of assisting executives.
• Has strong organizational skills and is proficient in Excel/Sheets and Notion.
• Is detail-oriented, with the ability to manage email inboxes and customer communications effectively.
• Demonstrates initiative, resourcefulness, and the ability to adapt to and utilize new tools and software.
• Has experience supporting sales teams, particularly with CRM systems like PipeDrive.

How to Apply:
If you are ready to contribute to our team’s success and demonstrate your exceptional virtual assistant skills, please send your resume along with a brief cover letter. Highlight your experience, skills, and why you are the ideal candidate for this role. Show us how your expertise and organizational abilities make you the perfect fit for supporting our Founder and VP of Sales.

Become part of our fun company culture and join us in disrupting the natural food and beverage industry with a level of service, strategic support and authentic care for our clients that is without parallel.