FEMALE EXECUTIVE ASSISTANT TO THE CEO

Job Description:

We are currently seeking a highly organized and detail-oriented individual to join our real estate business as a Remote Executive Assistant to the CEO. The ideal candidate should possess strong proficiency in tools and applications, particularly Trello, and be able to work effectively in a fast-paced environment. As the Remote Executive Assistant, you will play a vital role in supporting the CEO, managing various tasks, and ensuring smooth operations within the organization. This is a remote position, allowing you to work from any location. The candidate should be available to start immediately and should not have any other full-time or part-time job commitments.

Essential Duties and Responsibilities:

– Remote administrative support: Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling appointments, and coordinating virtual meetings across different time zones.
– System development, implementation, and management
– Information management
– Oversight of contracts through closing
– Customer/vendor relations
– Proficiency in tools and applications: Utilize various tools and applications, with a strong emphasis on Trello, to organize tasks, manage projects, and maintain efficient workflow.
– Effective communication management: Handle email correspondence, draft and proofread communications, and ensure timely and accurate responses on behalf of the CEO.
– Attention to detail: Display meticulous attention to detail when reviewing documents, reports, and presentations, ensuring accuracy and completeness.
– Adjustment to real estate office needs: Adapt to the evolving needs of the real estate office, providing support and assistance beyond typical executive assistant duties when necessary.
– Virtual meeting coordination: Prepare meeting materials, including agendas, presentations, and minutes, and ensure seamless coordination of virtual meetings with internal and external stakeholders.
– Research and analysis: Conduct research, gather relevant information, and provide valuable insights to support decision-making processes and strategic initiatives.
– Be the first point of contact in handling customer inquiries or complaints
– Keep the lead agent informed regarding any problems or issues that need to be handled.
– Miscellaneous assistant duties: Execute additional assistant duties as required, such as expense reporting, file management, and office supply coordination.

Qualifications:

– At least 2+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced and dynamic environment.
– Excellent proficiency in tools and applications, especially Trello, and a strong aptitude for learning new technologies.
– Strong organizational skills and the ability to handle multiple tasks and deadlines simultaneously.
– Exceptional attention to detail and a demonstrated ability to maintain accuracy in a fast-paced environment.
– Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
– Proven ability to manage pressure and work with a high level of professionalism and confidentiality.
– Self-motivated and proactive attitude, with the ability to work independently and as part of a team.
– Flexible and adaptable to changing priorities and able to adjust to the needs of the real estate office.
– Proficiency in Google Apps and other relevant software applications required to perform the job.
– Strong problem-solving skills and the ability to think critically and provide innovative solutions.

Additional Requirements:
– Has Initiative
– Keeps things Prioritized
– Goal and Completion oriented
– Good Internet Connection
– Good Command of the English language
– Responds Quickly
– Proactive and Ask Questions
– Makes No Assumptions
– Follows Protocols
– Pressure management: Demonstrate the ability to work well under pressure, multitask effectively, and prioritize tasks to meet deadlines while maintaining a high level of professionalism and composure.
– Timezone compatibility: Work in the Eastern Standard Time (EST) zone and be available during regular business hours to align with the CEO’s schedule and collaborate effectively with team members.

Benefits of Working with the Bayley-Hay Team:
– Competitive salary in CAD, commensurate with qualifications and experience.
– Remote work opportunity, providing flexibility and work-life balance.
– Collaborative and supportive work environment, fostering professional growth and development.
– Opportunities for advancement within the organization.
– Access to cutting-edge tools and technologies to enhance productivity and efficiency.
– Engaging and challenging work with a dynamic real estate business

The final salary will be commensurate with qualifications, experience, and skills demonstrated by the selected candidate.

Please note that this is a remote position, and the job description, duties, and responsibilities outlined above are subject to change and may be modified based on the evolving needs of the organization.

WE REQUIRE CANDIDATES WITH EXPERIENCE AS AN EXECUTIVE ASSISTANT TO THE CEO. PLEASE DO NOT APPLY IF YOU HAVE A FULL-TIME OR PART-TIME JOB IN OTHER COMPANIES OR WORKING FOR ANOTHER EMPLOYER.