Finance Admin

Job title: General Admin/Executive Assistant
Job description: Admin responsible for managing various administrative tasks and coordinating day-today operations efficiently.
Skills required – Excellent organizational and multitasking abilities.
Proficiency in using various software tools and platforms.
Strong communication and interpersonal skills.
Attention to detail and accuracy in work.
Ability to work independently and as part of a team.
Previous administrative or coordination experience preferred.
Skills preferred –
DOCUSIGN: Utilize DocuSign for sending and receiving contracts.
Personnel Manager [PM]: Manage personnel-related tasks and documentation.
MYOB- Accounting: Assist with accounting-related duties using MYOB software.
Hubspot: Manage client communication and data using HubSpot.
Email: Handle email correspondence effectively.
Spreadsheet: Utilize spreadsheets for organizing and tracking data.
Google Docs: Collaborate on documents and maintain records using Google Docs.
Indeed: Post and manage job ads on Indeed.
Bring it on Sports app [EMS and Coach Portal]: Coordinate activities through the Bring it on Sports app.
WWCC verifier [NSW and VIC state government tools]: Verify Working with Children Check (WWCC) using state government tools.
WhatsApp: Communicate with team members and clients via WhatsApp.
Review Email: Review and respond to emails promptly.
Client Booking: Manage client bookings and scheduling.
Completed Contract: Ensure contracts are completed and filed appropriately.
Received Documents: Organize and compile received documents.
Compile received files to Employees/Applicants folder: Maintain organized documentation for easy access.
Review shifts: Review and track employee shifts.
Send Compliance to schools: Ensure compliance with school regulations.
Track Mandatory Report: Monitor and report mandatory requirements.
Create employee profiles: Generate employee profiles in relevant platforms.
Timesheet Management: Review and manage employee timesheets.
Client Communication: Handle client inquiries and requests.
Accounting Tasks: Assist with accounting tasks as required.
Occasional Duties: Perform additional tasks as assigned by management.
Tech stack –
DOCUSIGN
Personnel Manager [PM]
MYOB- Accounting
Hubspot
Email
Spreadsheet
Google DOcs
Indeed
Bring it on Sports app [EMS and Coach POrtal]
WWCC verifier [ NSW and VIC state government tools]
Whatsapp
FTE (hours per day) – 8
Shift schedule – Australian Eastern Standard time
Country – Australia
Time zone – East (Sydney)