Finance & Admin Associate

Overview

LevelUp is a specialist agency that provides WordPress technical support for vendors, agencies and website owners. We have been servicing a number of WordPress plugin and theme companies for over 5 years now, and have a rapidly growing team of skilled and passionate WordPress professionals. In line with the steady expansion of the company, we now need to hire a superstar Finance & Admin Associate, who will be responsible for preparation of highly important financial & performance reports, recording of all financial transactions, processing invoices, and preparation of employee payroll.

The ideal candidate has 2+ years of Finance & Administration experience and is capable of taking accountability for completing various financial tasks accurately and efficiently. The ideal candidate would be a highly organized and process-driven individual with the ability to handle and be trusted with confidential information.

This is a very exciting opportunity. You’ll be joining a rapidly growing startup from the ground floor, will be given real opportunities to contribute and shine from day one, and will be working directly with the co-founder and Chief Operations Officer. In short, your work here will really matter. If you do well and prove yourself, there’s an excellent opportunity to grow with the company, especially into more senior managerial positions.
Finance & Admin Associate Responsibilities
Finance

Accounts reconciliation using Xero accounting software

Prepare & send client invoices using invoicing spreadsheets and Xero

Prepare employee and contractor payroll, ensuring timely and accurate preparation so that every team member receives their salary, correct and on-time

Manage bills, receipts, & invoices, ensuring they are organized into the correct Google Drive folders and are in sync with Xero

Accounts receivable and chasing up of overdue client invoices

Accounts payable and chasing up of contractor invoices

Prepare internal financial reports in Google Sheets, using data from Xero and other internal reporting spreadsheets

Prepare internal financial forecasts in Google Sheets, based on data and direction provided by the Operations Director
Admin

Preparation of weekly & monthly support performance reports using Google Sheets and collecting data from various support help desks and internal performance data.

Create or update various reporting spreadsheets based on new reporting requirements provided by the leadership team

Keep team attendance & schedule tracking spreadsheets up to date with latest attendance and schedule changes

The Ideal Candidate…

…has at least 1 – 2 years experience in a Finance and Admin role

…is proficient in Google Sheets and Xero Accounting Software

…is in their element working with numbers and spreadsheets

…is organised and diligent, especially when it comes to working with numbers

…has excellent written & spoken English skills, and can communicate clearly and precisely

…relishes the chance to work in a small to medium sized startup in which the work you do really matters to the company

…is excited to work alongside a high performing leadership team for which everyone is in alignment and held accountable to their role

…is the type of person that can stand up for themselves and proactively offer ideas and solutions based on what the numbers are showing

…understands that working in a small to medium sized company means that we don’t already have all the processes and systems in place and enjoys the responsibility of coming up with what’s needed

…is not afraid to voice feedback, even if negative, and listen to constructive criticism in a calm and objective manner

…takes responsibility and is consistent

Additional Information…

This is a fully remote position

Flexible working hours but predominantly 10am to 7pm PHT

We have a company culture that focuses on the well-being of its team members— good work-life balance, flexible schedule, and a respectful work environment.

We offer a very competitive compensation package.

This role has a clear and real path for career progression. High performing individuals will be rewarded with new responsibilities and opportunities for career growth as we build our Finance Division from the ground up.